Facilities Svs Contract Mgr
About The Position
The Virginia State Police is hiring a Facilities Services Contract Manager in its Finance and General Services Center at the Administrative Headquarters in North Chesterfield, Virginia. The position procures construction services, building-component repairs and replacements, and professional and non-professional services contracts under the supervision of the Buildings and Grounds Director. It supports procurement, records management, reporting, and records retention for capital outlay, maintenance reserve, and non-capital construction projects. The role ensures procurements comply with applicable Virginia laws, manuals, agency policies, and procedures; develops and maintains contracts; and prepares and initiates competitive sealed bids, competitive negotiations, sole-source procurements, Quick Quotes, and emergency procurements. The role requires considerable procurement and contract-management experience involving construction and professional and non-professional services. The manager oversees vendor performance and contractual obligations, contract compliance with schedules and quality standards, deliverables, payment applications, and resolution of deficiencies to support completion of projects in VSP’s facilities portfolio. A Virginia Construction Contracting Officer (VCCO) certification is required. The position also requires a high school diploma or equivalent and electronic filing of a Statement of Economic Interest before employment and annually thereafter by February 1.
Requirements
- Considerable knowledge of procurement principles and practices, laws and guidelines affecting procurement, and contract administration.
- Working knowledge of the Virginia Public Procurement Act, Title 2.2, Chapter 43, and the policies and procedures in the CPSM and APSPM.
- Highly proficient computer skills, good customer service skills, and problem-solving skills.
- Demonstrated ability to procure goods and services in accordance with established policies, procedures, and guidelines.
- Demonstrated ability to develop RFPs, IFBs, and other contractual documents; conduct vendor negotiations; and administer contracts.
- Demonstrated ability to apply procurement laws and regulations and research techniques for obtaining complex or technical goods and services.
- Demonstrated ability to analyze data, develop reports, and manage multiple procurements of varied sizes and complexity.
- Demonstrated ability to communicate effectively, orally and in writing, with engineering and architectural professionals, diverse tradespeople, and VSP staff.
- Virginia Construction Contracting Officer (VCCO) certification is required.
- Considerable procurement and contract-management experience involving construction, professional services, and non-professional services, including vendor performance, contract obligations and compliance, deliverables, payment applications, and deficiency resolution.
- Familiarity with architecture and engineering principles and practices, construction administration, and state and federal codes, laws, and regulations applicable to public-building construction.
- High school graduation or equivalent.
- File a Statement of Economic Interest electronically before taking employment and annually on or before February 1.
Nice To Haves
- Virginia Contracting Associate Officer (VCA) certification.
- Virginia Contracting Officer (VCO) certification.
Responsibilities
- Procure construction services, building-component repairs and replacements, and professional and non-professional services contracts under the supervision of the Buildings and Grounds Director.
- Provide support, coordination, and direction for procurement, records management, reporting, and records retention related to capital outlay, maintenance reserve, and non-capital construction projects.
- Ensure procurements comply with the Virginia Public Procurement Act, the Construction and Professional Services Manual (CPSM), the Agency Procurement and Surplus Property Manual (APSPM), the VITA Buy-IT Manual, and Department policies and procedures.
- Develop and maintain contracts.
- Prepare and initiate competitive sealed bids, competitive negotiations, sole-source procurements, Quick Quotes, and emergency procurements.
- Manage vendor performance and execution of contractual obligations to the satisfaction of the Department and internal customers.
- Maintain and enforce contract compliance with schedules, quality standards, and workmanship; verify deliverables; facilitate proactive communications and prompt payment applications; and resolve deficiencies to support project completion.
- Develop reports and manage multiple procurements of varied sizes and complexity.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
