Facilities Senior Projects Coordinator

Charlotte, County of • 18500 Murdock Circle Port Charlotte 33948, FL

8h

About The Position

The Facilities Senior Projects Coordinator is a key driver behind high-impact County initiatives, helping turn big ideas into successful results that benefit the community. This fast-paced role combines strategy, organization, and problem-solving to keep complex projects on track, on budget, and moving forward. From coordinating schedules, meetings, and deliverables to monitoring timelines, budgets, and project data, this position thrives at the center of action and collaboration. As a trusted partner to leadership, departments, clients, and external stakeholders, the Facilities Senior Projects Coordinator builds strong relationships, communicates updates clearly, and proactively removes obstacles before they become roadblocks. The role also transforms complex information into engaging reports, maintains accurate records and databases, and researches industry trends and best practices to support smarter project outcomes. Success in this role requires strong judgment, adaptability, and a customer-focused mindset. Whether leading coordination efforts, solving challenges, or representing the County in meetings and public interactions, the Facilities Senior Projects Coordinator brings professionalism, energy, and a solutions-driven approach to every project—making a meaningful impact through work that truly matters.

Requirements

• Associate’s Degree
• Three (3) years of experience in the area of assignment.
• Strong working knowledge of departmental policies, plans, and procedures.
• Strong working knowledge of modern office practices.
• Strong working knowledge of the operations of local government, including applicable County codes, ordinances, and federal, state, and local administrative regulations.
• Proficiency with Microsoft Word, Excel, PowerPoint, and other job-related software.
• Familiarity with project management methodologies and tools.
• Excellent analytical and research capabilities.
• Strong business writing skills.
• Polished verbal communication abilities, including public speaking.
• Ability to prioritize and organize work effectively.
• Ability to meet deadlines.
• Ability to maintain accurate records and reports.
• Ability to develop clear, persuasive proposals, reports, correspondence, and procedural documentation.
• Strong interpersonal skills.
• Sound judgment.
• Ability to work independently and collaboratively.
• Proficiency in the use of standard office equipment and computer systems for data entry, word processing, and related functions.
• Ability to consistently represent the department with professionalism and confidence.

Nice To Haves

• Depending on assignment: Must maintain a valid driver’s license.
• Depending on position assignment… if assigned to work within the Charlotte County Sheriff’s Office/Justice Center/Jail additional background checks will be required: Criminal Justice Information Systems (CJIS). FALCON Integrated Criminal History System.

Responsibilities

• Coordinating schedules, meetings, and deliverables.
• Monitoring timelines, budgets, and project data.
• Building strong relationships with leadership, departments, clients, and external stakeholders.
• Communicating updates clearly.
• Proactively removing obstacles.
• Transforming complex information into engaging reports.
• Maintaining accurate records and databases.
• Researching industry trends and best practices to support smarter project outcomes.
• Interpreting and applying policies, procedures, and established practices with discretion.
• Using tact and resourcefulness to resolve new or complex challenges.
• Establishing and maintaining effective working relationships with managers, service providers, employees, and the public.
• Providing internal and external guidance and customer assistance through all forms of communication.
• Developing and delivering training materials for diverse audiences.
• Operating a motor vehicle.
• Representing the department with professionalism and confidence.
• Working before, during, or after an emergency as needed, potentially performing duties outside the normal scope of their position, location and work schedule.

Benefits

• Affirmative Action, ADA and Equal Opportunity Employer.
• Veterans' preference employer.
• Potential waivers for postsecondary educational requirements for certain servicemembers.
• All positions with Charlotte County may be subject to drug testing in accordance with the Drug-Free Workplace Program and/or County policy.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: Associate degree