Senior Facilities Capital Projects Manager

City of Englewood Colorado•Englewood, CO

About The Position

Reporting to the Assistant Facilities Manager, the Senior Facilities Capital Projects Manager is responsible for managing over $2 million in capital projects for City of Englewood Facilities. The City owns and maintains over 300,000 square feet of municipal buildings, including a Civic Center, library, golf course club house, two recreation centers, a water treatment plant, operations and maintenance buildings, and a police station. The Facilities Team consists of a Facilities Manager, Facilities Maintenance Division (led by the Assistant Facilities Manager), Custodial Division (led by the Custodial Supervisor), and Capital Projects, led by this position. The incumbent will be responsible for managing the City’s tenant improvement process and furniture program, partnering with staff across facilities on annual maintenance closures and long-range facility needs, and planning for future facility needs.

Requirements

Bachelor’s Degree in Engineering, Architecture, or a related field is required.
Ability to pass the Federal Bureau of Investigation (FBI)’s Criminal Justice Information Services (CJIS) background check.
Three to five years of experience managing capital projects, preferably in a public setting
Valid Colorado driver’s license and a clear or acceptable MVR
Demonstrated knowledge in AutoCAD or similar software
Demonstrated knowledge in Municipal building codes
Demonstrated knowledge in Project management principles and policies
Demonstrated knowledge in Customer service best practices and principles
Demonstrated knowledge in Different types of capital projects, ranging from small projects to those involving building design.
Attention to Detail- Ability to notice when work is not completed to set specifications, and share concerns with supervisor.
Lifelong Learning- A desire to grow professionally and learn the City’s facility operations, systems, building, and project management processes. Enthusiasm to learn new skills and ways of doing things
Computer Skills – Ability to use Microsoft Outlook, Word, and Excel. Ability to enter data into a spreadsheet, track data in a spreadsheet, and compose and send emails with attachments. Ability to use AutoCAD or similar software to develop and manage building plans
Communication - Strong skills needed to interact with vendors on the scheduling, access to, and completion of projects, as well as communicating project timelines and work to employees across the City’s facilities
Project Coordination – Manage complex, interdisciplinary projects ensuring that projects are delivered on time and on budget.
Must be able to stand and exert well-paced mobility for up to four hours at a time
Ability to perform work at high elevations
Must be able to lift up to 10 pounds on occasion
Must be able to walk, stand, sit, bend, stoop, squat and stretch to fulfill tasks

Nice To Haves

Candidates with a Colorado Architect License are encouraged to apply, but the license is not required
An equivalent combination of education, training and relevant job experience may be substituted.
Demonstrated knowledge in Municipal procurement processes, including contracting
Demonstrated knowledge in Architecture and design principles
Demonstrated knowledge in Sustainability concepts, as they relate to buildings
Demonstrated knowledge in Experience in managing the work of other employees
Demonstrated knowledge in Co-working and shared office concepts
Demonstrated knowledge in Microsoft Project, Asana, or similar scheduling and project management software.

Responsibilities

Directly oversees the work of the Facilities Project Administrator
Through dotted line oversight, provides direction related to capital project scheduling and coordination to the Facilities Maintenance Apprentice
Provides and supports training and development activities for team members
Partners with the City’s Procurement Division to ensure all procurement laws, policies, and regulations are followed for Facilities capital projects
Develops, with assistance from the Procurement Division, requests for proposals (RFPs), contracts, and other procurement instruments for assigned capital projects
As needed, prepares and manages change order to existing projects
Oversees the City’s tenant improvement process
Communicates and explains the tenant improvement process to City employees
Coordinates meetings of the City’s tenant improvement committee, and communicates decisions of the committee back to applicants
Oversees the implementation of approved tenant improvement processes
Oversees and manages the City’s furniture program
Develops and manages capital construction projects, including the development of project scopes, feasibility studies, budget development, timelines, contract management, and construction review
Partners with subject matter experts, such as the City’s Chief Building Official, to ensure that all applicable policies, laws, and regulations are followed for assigned projects
Provides updates on projects to the Facilities Manager and applicable City departments
Coordinates, along with the Assistant Facilities Manager and Facilities Manager, annual maintenance closures for the Broken Tee Golf Course Club House, Malley Recreation Center, Englewood Recreation Center, and Englewood Public Library
Ensures that contracted work is delivered on time and on budget
Builds and maintains relationships with employees across City departments to ensure that capital projects meet the needs of each facility
Conducts, on an as-needed basis, onsite inspection of contracted work
Partners with the Assistant Facilities Manager and Facilities Manager to ensure alignment of capital projects and maintenance work
Implements processes and process improvements to ensure quality assurance
Coordinates and manages meetings with stakeholder departments to plan projects and better understand their project needs
Oversees the operating budget for the Facilities Capital Projects Division, including the tracking of invoices and expenses
Partners with the Facilities Manager on developing processes to track, manage, prioritize, and oversee budgeting for facilities capital projects.
Performs other duties as assigned and required.