Facilities Resource Specialist I

Advocate Health

3d•$24 - $36•Onsite

About The Position

The Facilities Resource Specialist I is responsible for managing schedules and calendars for appointments, meetings, and travel, including assistance with expense and purchase card reporting. This role coordinates with internal and external customers to respond to service requests, manages department requisitions, purchase orders, company purchase card usage, and departmental supplies. The Specialist supports Facilities leadership in maintaining regulatory compliance documentation and dispatches work orders to teammates. They also maintain teammate learning, training, and confidential records, and serve as the primary department liaison for various permits and vendor qualifications. Additionally, this role supports department leadership with administrative needs and performs other office and administrative duties as assigned, including coordinating special projects and data analysis for presentations.

Requirements

High school diploma.
Minimum of 1 year of experience.
Experience using Microsoft applications and other general office equipment and tools.
Advanced training or experience with word processing, spreadsheet, database, and presentation software.

Nice To Haves

Associate degree, trade school certificate, or equivalent.
3 years of experience in a healthcare or facilities environment.

Responsibilities

Manages schedules and calendars for appointments, meetings, and travel, including assistance with expense and purchase card reporting.
Coordinates with internal and external customers to respond to service requests.
Manages department requisitions, purchase orders, company purchase card usage, and departmental supplies.
Supports Facilities leadership in maintaining regulatory compliance documentation required by local, state, and federal agencies, accrediting organizations, and other authorities having jurisdiction.
Dispatches and may assign work orders to teammates.
Maintains teammate learning, training, and confidential records.
Maintains an active list of vendor-provided services and contact information for normal, after-hours, and emergency needs.
Serves as the primary department liaison for above-ceiling permits, hot work permits, red tag permits, vendor qualification and identification, and other Facilities processes.
Supports department leadership with administrative needs, including scheduling appointments, meetings, travel, and events.
Performs other office and administrative duties as assigned, including coordinating special projects and collecting, analyzing, and preparing data for presentations.

Benefits

Comprehensive suite of Total Rewards: benefits and well-being programs
Competitive compensation
Generous retirement offerings
Programs that invest in your career development
Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training
Premium pay such as shift, on call, and more based on a teammate's job
Incentive pay for select positions
Opportunity for annual increases based on performance
Paid Time Off programs
Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
Flexible Spending Accounts for eligible health care and dependent care expenses
Family benefits such as adoption assistance and paid parental leave
Defined contribution retirement plans with employer match and other financial wellness programs
Educational Assistance Program