Facilities Specialist I/II

Washington Trust Bank•Spokane, WA

8h•$23 - $37•Onsite

About The Position

The Facilities Department has a unique opportunity for a skilled Facilities Specialist. The Facilities Department is a very fast paced area where you could spend the morning performing vehicle maintenance, at the computer entering bills and placing service calls after lunch and do space planning for a department reconfiguration in the late afternoon. This person will enjoy a great deal of variety in their workday that will utilize their expert multi-tasking, organization, communication and analytic skills. Our facilities have complex and varied requirements, and the Facilities Specialist will know them all.

Requirements

Valid driver's license and acceptable driving record.
Knowledge of facilities/property management, contract negotiation, property development, and construction with 3-5 years of direct experience preferred.
Demonstrates organizational and analytical skills, strategic thinking and ability to work collaboratively or independently.
Uses judgment, experience, and job knowledge to resolve complex daily problems affecting workflow and goal achievement.
Strong customer service, communication and interpersonal skills to work collaboratively with diverse groups of people in a team environment.
Strong system and process analysis skills, and the ability to recognize process improvement opportunities and recommend positive courses of action.
Proficient PC skills to navigate Bank software, including word processing, spreadsheets, database, desktop information management, Internet, and related applications.
Ability to use independent judgment in deciding methods and needs of analysis.
Problem solving skills and the ability to recognize and research variances.
Regular, reliable attendance is required.

Responsibilities

Schedules maintenance for all bank vehicles including the regular cleaning/washing of vehicles.
Tracks vehicle maintenance history.
Ensures all vehicles are legally registered as required.
Proactively manages bank facilities as assigned to achieve professional and safe standards.
Manages all aspects of remodel projects as assigned.
Answers all facilities related calls and responds to after-hours emergencies related to bank facilities.
Receives service requests for buildings and equipment and determines appropriate action including the authorization and dispatch of service vendors as necessary.
Manages outside vendors involved in facilities. Negotiates, approves and maintains multiple service contracts with various types of service vendors.
Maintains a current service vendor list.
Coordinates employee and department re-locations
Purchases furniture, fixtures and equipment.
Reconciles and approves service invoices.
Coordinates and oversees complex facilities workflows within the Bank to ensure accuracy and timely completion of functions.
Reviews overall operational systems and procedures for department.
Coordinates with outside departments to solve technical facility problems.
Performs and/or delegates tasks as needed or required to ensure department objectives are met.
Manages resources within annual budget for ongoing operations with the implementation of new strategies to achieve service level agreements, department goals and budget goals in an effective and efficient manner.
Promotes continuous improvement of facility safety, environmental practices and waste reduction opportunities; must be innovative and stay current on energy improvements and green technologies.
Develops processes or techniques that increase effectiveness and result in time savings for department and Bank.
Performs ongoing maintenance of current desk procedure manuals for all duties in department including those used as a Business Continuity Plan or Disaster Recovery resource.