Facilities Project Coordinator – Facilities Management

Arizona State University•Tempe, AZ

3d•$58,000 - $62,000•Onsite

About The Position

Facilities Management seeks a Facilities Project Coordinator to coordinate facilities projects, small construction, and tenant improvements. Essential Duties: Scoping, planning, coordination, execution, and closeout of fast paced small construction projects, insurance related restoration work, and tenant improvement projects all with a varying degree of complexity and difficulty. This position will require: initiation with tenant user establish a scope of work; verifying existing conditions and devising a detailed design and construction execution plan; coordinating with contractors to acquire comprehensive pricing based on scope of work and end user expectations; compiling and sending estimates; well thought out and strategic scheduling; monitoring quality and quick execution of work; and completing closeout in an expeditious manner. Assisting ASU Project Managers in: job set ups; management of electronic data folders, documents, and records in a centralized filing system; collecting, reviewing, and/or acquiring project documents (plans and specs, estimates, submittals, asbestos clearances, permits, meeting minutes, etc.); scheduling and coordinating vendors through completion; obtaining estimates and invoices; coordinating furniture, fixtures, and equipment; and providing project assistance where needed in strict accordance with ASU project guidelines, quality standards, and environmental health and safety standards. Use ability to clearly communicate to perform essential functions. DAYS AND SCHEDULE: Monday - Friday; 7:00 a.m. – 4:00 p.m. This position is based at ASU’s Tempe campus and will require working from other campuses depending on operational needs.

Requirements

Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.
Ability to clearly communicate to perform essential functions.
Must possess a valid Arizona driver's license (minimum of Class D) upon employment and maintain throughout employment.
Post-offer of employment, selected candidate must possess an acceptable driving record which is 5 or fewer points in the most recent 39-month period from date of hire.

Nice To Haves

Experience in: MS Office (i.e. Word, Outlook, Project, Excel)
Fast typing (60 wpm and over)
Updating project management software programs
Utilizing electronic folders for file storage, retrieval, and recordkeeping, and data entry.
Bluebeam software
Reading and interpreting plans and specifications and comparing them with construction in progress
Cost estimating, budgeting, and scheduling
Demonstrated knowledge of: Building construction, materials, and methods
Facilities planning and construction management processes and procedures
Evidence of effective communication skills

Responsibilities

Scoping, planning, coordination, execution, and closeout of fast paced small construction projects, insurance related restoration work, and tenant improvement projects all with a varying degree of complexity and difficulty.
Initiation with tenant user establish a scope of work
Verifying existing conditions and devising a detailed design and construction execution plan
Coordinating with contractors to acquire comprehensive pricing based on scope of work and end user expectations
Compiling and sending estimates
Well thought out and strategic scheduling
Monitoring quality and quick execution of work
Completing closeout in an expeditious manner
Assisting ASU Project Managers in job set ups
Management of electronic data folders, documents, and records in a centralized filing system
Collecting, reviewing, and/or acquiring project documents (plans and specs, estimates, submittals, asbestos clearances, permits, meeting minutes, etc.)
Scheduling and coordinating vendors through completion
Obtaining estimates and invoices
Coordinating furniture, fixtures, and equipment
Providing project assistance where needed in strict accordance with ASU project guidelines, quality standards, and environmental health and safety standards

Benefits

Flexible work schedules
22 days of accrued vacation leave, 12 days of accrued sick leave and 10 paid holidays annually for all staff.
Tuition Reduction Program for staff members, their spouses, and dependents, available on day one.
12 weeks of paid parental leave following the birth or adoption of a child
Affordable benefits package including dental, vision, and life insurance benefits.
Retirement program designed to promote long-term savings and provide income upon retirement which includes Arizona State Retirement System (ASRS)
Paid time for volunteer and professional development
Wellness program for preventative health education and screenings
Disability and leave program for income protection
Free and confidential Employee Assistance services, helping to manage personal difficulties or life challenges
ASU Discounts to sports/events along with discounts with ASU partnerships