Facilities Program Lead

Wilson Sonsini Goodrich & Rosati, Professional Corporation•Palo Alto, CA

5d•Hybrid

About The Position

Wilson Sonsini is the premier legal advisor to technology, life sciences, and other growth enterprises worldwide. We represent companies at every stage of development, from entrepreneurial start-ups to multibillion-dollar global corporations, as well as the venture firms, private equity firms, and investment banks that finance and advise them. The firm has approximately 1,100 attorneys in 17 offices: 13 in the U.S., two in China, and two in Europe. Our broad spectrum of practices and entrepreneurial spirit allow exceptional opportunities for professional achievement and career growth. Wilson Sonsini is looking for a Facilities Program Lead to join our firm. The Facilities Project Lead will oversee various programs including safety, sustainability and operational programs, which the Real Estate & Workplace Services (REWS) department leads globally. This position requires a highly flexible individual with excellent critical thinking skills who can manage multiple responsibilities. This position would report to the Director of Facilities Operations. This position is available as a hybrid work schedule.

Requirements

High school diploma required
2+ years’ project management experience
5+ years’ experience in facilities, property management, or office operations/ administration
Previous experience in evaluating operational risks. This can include experience in a Human Resources, Office Administration, or Facilities Management capacity
Previous experience providing training or instructions in group settings
Interact with employees, outsourced personnel and vendors with poise and diplomacy
Demonstrate strong initiative and customer service orientation
Set priorities and meet deadlines
Competency with a variety of software including MS Word, MS Excel, MS Outlook, MS PowerPoint. Must be comfortable operating a PC
Communicate effectively and professionally in both verbal and written formats
Possess excellent grammatical and proofreading abilities
Highly organized
Ability to maintain a calm demeanor in emergency situations
Demonstrate a strong attention to detail
Communicate essential information needed for decision making
Analytical ability to manage multiple projects and prioritize tasks into manageable work products
Is a team player that can collaborate effectively with a diverse group of people
Can operate independently or with minimal supervision

Nice To Haves

bachelor’s degree preferred
Previous experience with sustainability related certifications (e.g. LEED) or disclosures (e.g. CDP, EcoVadis, SBTi) preferred

Responsibilities

Manage coordination between the Real Estate & Workplace Services (REWS) department, Office Administrators and other internal stakeholder groups in their areas of responsibility
Maintain, improve and update existing documentation for internal programs, including emergency procedures, safety documentation, facilities operations, and sustainability
Work in conjunction with other team members and consultants to support ongoing sustainability related activities and programs
Provide training to various internal teams related to the programs they oversee- including evacuation team training
Assist in evaluating operational risks and support existing programs and procedures around risk management
Draft internal communications related to REWS programs for a wide range of audiences
Create presentations for a variety of audiences- from staff to senior management
Document procedures and create reports
Work with internal stakeholders to identify existing conditions and determine, define and gather requirements
Collaborate to evaluate and analyze current work-flow processes to determine feasibility of program implementation
Work with impacted teams to review proposed changes
Lead implementation and change management, including: Creation of project plans and related project management documentation
Collaborate on support and training documentation
Lead the development of communications for the project