Facilities Program Lead

Wilson Sonsini•Palo Alto, CA

6d•$116,875 - $158,125•Hybrid

About The Position

Wilson Sonsini is seeking a Facilities Program Lead to oversee various programs including safety, sustainability, and operational programs within the Real Estate & Workplace Services (REWS) department globally. This role requires a highly flexible individual with excellent critical thinking skills to manage multiple responsibilities. The position reports to the Director of Facilities Operations and is available with a hybrid work schedule.

Requirements

High school diploma required.
2+ years’ project management experience.
5+ years’ experience in facilities, property management, or office operations/administration.
Previous experience in evaluating operational risks (e.g., in Human Resources, Office Administration, or Facilities Management).
Previous experience providing training or instructions in group settings.
Competency with a variety of software including MS Word, MS Excel, MS Outlook, MS PowerPoint.
Must be comfortable operating a PC.
Communicate effectively and professionally in both verbal and written formats.
Possess excellent grammatical and proofreading abilities.
Highly organized.
Ability to maintain a calm demeanor in emergency situations.
Demonstrate a strong attention to detail.
Communicate essential information needed for decision making.
Analytical ability to manage multiple projects and prioritize tasks into manageable work products.
Is a team player that can collaborate effectively with a diverse group of people.
Can operate independently or with minimal supervision.

Nice To Haves

Bachelor’s degree preferred.
Previous experience with sustainability related certifications (e.g. LEED) or disclosures (e.g. CDP, EcoVadis, SBTi) preferred.
Interact with employees, outsourced personnel and vendors with poise and diplomacy.
Demonstrate strong initiative and customer service orientation.
Set priorities and meet deadlines.

Responsibilities

Manage coordination between the Real Estate & Workplace Services (REWS) department, Office Administrators, and other internal stakeholder groups.
Maintain, improve, and update existing documentation for internal programs, including emergency procedures, safety documentation, facilities operations, and sustainability.
Support ongoing sustainability-related activities and programs in conjunction with team members and consultants.
Provide training to various internal teams related to the programs they oversee, including evacuation team training.
Assist in evaluating operational risks and support existing programs and procedures around risk management.
Draft internal communications related to REWS programs for a wide range of audiences.
Create presentations for various audiences, from staff to senior management.
Document procedures and create reports.
Work with internal stakeholders to identify existing conditions and determine, define, and gather requirements for new projects/programs.
Collaborate to evaluate and analyze current work-flow processes to determine feasibility of program implementation.
Work with impacted teams to review proposed changes.
Lead implementation and change management, including creation of project plans and related project management documentation.
Collaborate on support and training documentation.
Lead the development of communications for projects.