Facilities Operations Specialist

World Headquarters•Deerfield Beach, FL

23h•Onsite

About The Position

The Learning Experience is seeking a highly organized Facilities Operations Specialist to support facilities operations across a portfolio of corporately owned childcare centers nationwide. This role is responsible for managing facility service requests, coordinating vendors, overseeing preventative maintenance programs, and ensuring compliance with operational and safety requirements. The ideal candidate is a proactive problem solver with experience in facilities management, vendor coordination, maintenance operations, or property management. This position plays a critical role in supporting safe, compliant, and well-maintained environments for children, families, and employees.

Requirements

2+ years of experience in facilities operations, facilities coordination, maintenance administration, property management, or related field
Experience supporting multiple locations or service providers preferred
Familiarity with CMMS, facilities management, or work order systems; Corrigo experience strongly preferred
Experience managing vendors, contracts, and compliance documentation
Strong organizational, communication, and problem-solving skills
Ability to prioritize multiple projects and deadlines in a fast-paced environment
Proficiency with Microsoft Office, including Excel and Outlook
Professional phone and customer service skills

Nice To Haves

Experience in childcare, education, hospitality, retail, healthcare, or multi-site environments is a plus

Responsibilities

Manage facility service requests through the Corrigo CMMS platform, ensuring timely response and resolution
Monitor daily work orders and coordinate service delivery across multiple childcare centers
Prioritize maintenance requests and dispatch internal resources or third-party vendors as needed
Maintain accurate records of service history, repairs, inspections, and maintenance activities
Source, onboard, and manage service providers, contractors, and vendors
Maintain vendor documentation including insurance certificates, licensing, W-9 forms, and service agreements
Monitor vendor performance, service quality, and response times
Negotiate pricing and service agreements to maximize operational efficiency and cost savings
Coordinate preventative maintenance programs across assigned locations
Schedule and track required inspections, including fire safety, alarm systems, and other regulatory requirements
Maintain compliance documentation and support audit readiness efforts
Ensure facilities meet company standards, safety requirements, and operational expectations
Support childcare center openings, transitions, renovations, and closures
Coordinate vendors, inspections, equipment deliveries, and project-related logistics
Partner with center leadership and internal departments to ensure project timelines are met
Review vendor invoices for accuracy and assist with payment processing
Track maintenance expenses and support budget management efforts
Provide administrative and reception support as needed