Facilities Operations District Coordinator

Bellco Credit Union•Greenwood Village, CO

1d•Onsite

About The Position

The Facilities Operations District Coordinator is responsible for day-to-day accountability, decision-making, and oversight of various Facilities Operations areas including property management, procurement, invoice processing, vehicle fleet management, and facility-related projects. This role serves as the direct contact for property managers within assigned districts, ensuring timely payment of rents and dues. The position requires participation in an on-call rotation for after-hours and weekend support to address security or facilities issues, and involves travel throughout the state for branch inspections and vendor visits.

Requirements

High School Diploma or Equivalent Experience
2-3 years’ experience related to process and control oversight, purchasing or supply services, vendor interaction and or oversight.
Valid Colorado Driver’s license and provide proof of insurance.
Capacity to work effectively under pressure with competing priorities.
Exceptional attention to detail and accuracy to accurately and efficiently enter, update, and interpret data for tracking and analysis purposes.
Excellent interpersonal, written and verbal communication skills.
Ability to facilitate and advance responsibilities, tasks, and functions independently of direct supervision.
Ability to prioritize and expedite daily activities to ensure completion of required functions.
Ability to successfully and professionally interact with all levels of staff within the credit union as well as various vendors and business partners while establishing productive working relationships.
Strong knowledge and background with various computer applications including Microsoft Excel, Word, Outlook and Internet Explorer.

Responsibilities

Provide day-to-day accountability, decision making, and oversight of Bellco property management, branch and corporate procurement, invoice review and payment processing, branch and corporate requisitions, Bellco vehicle fleet management, and facility related projects.
Serve as direct contact for property managers for each assigned district, ensuring rents and dues are paid in a timely manner.
Participate in a rotating after-hours and weekend on-call schedule to monitor security or facilities related issues.
Travel throughout the state for branch inspections and vendor onsite visits.
Maintain the vehicle fleet, ensuring license plate renewal and scheduled maintenance are completed on time.
Act as the primary contact for new branch openings and decommissions concerning Facility Operations.
Coordinate efforts to address Bellco facility issues, needs, and concerns communicated via multiple channels.
Respond to employee inquiries and complaints, ensuring timely follow-up and quality service delivery.
Review and code property taxes, rents, association dues, supply invoices, utility invoices, and vendor invoices for payment within established SLAs.
Coordinate and travel to branch locations to inspect property, speak with branch management, meet vendors, and address issues/needs.
Ensure all required facility inspections and safety checks are completed within established SLAs.
Determine which on-call issues require specific onsite troubleshooting and ad-hoc assistance.
Analyze and make decisions concerning branch facilities and security within the appropriate authority protocol.
Support the security and facility soundness of the credit union.
Prepare branch bags for delivery and empty full bags, sorting documents appropriately.
Pick up and sort mail from the corporate office building mailbox.
Make procurement decisions regarding facility repairs and office supply purchases.
Ensure fulfillment of routine office supply and facility service requests from branches and departments.
Manage the work order process by generating and dispatching service request work orders to subcontractors and vendors.
Communicate work orders to technicians on priority orders.
Provide feedback to leadership regarding observations related to facilities, security, and vendor concerns.
Participate in the completion of Bellco projects as needed.
Identify opportunities for facilities operational cost savings.
Assist with management and oversight for the Bellco ATM fleet.
Monitor various software programs for timely response to alerts and alarms, including the video surveillance system.
Maintain regular and punctual attendance.
Perform other duties as assigned.