Facilities Operations District Coordinator

Bellco Credit Union • Greenwood Village, CO

1d • $25 - $28 • Onsite

About The Position

The Facilities Operations District Coordinator responsibilities include day-to-day accountability, decision making, and oversight of the following Facilities Operations areas: Bellco property management, branch and corporate procurement, invoice review and payment processing, branch and corporate requisitions, Bellco vehicle fleet management, and facility related projects. Direct contact for property managers for each assigned district and responsible for ensuring rents and dues are paid in a timely manner. Position requires rotating after-hours and weekend on-call schedule to monitor security or facilities related issues. Travel throughout the state for branch inspections and vendor onsite visits.

Requirements

• High School Diploma or Equivalent Experience
• 2-3 years’ experience related to process and control oversight, purchasing or supply services, vendor interaction and or oversight.
• Valid Colorado Driver’s license and provide proof of insurance.
• Capacity to work effectively under pressure with competing priorities.
• Exceptional attention to detail and accuracy to accurately and efficiently enter, update, and interpret data for tracking and analysis purposes.
• Excellent interpersonal, written and verbal communication skills.
• Ability to facilitate and advance responsibilities, tasks, and functions independently of direct supervision.
• Ability to prioritize and expedite daily activities to ensure completion of required functions.
• Ability to successfully and professionally interact with all levels of staff within the credit union as well as various vendors and business partners while establishing productive working relationships.
• Strong knowledge and background with various computer applications including Microsoft Excel, Word, Outlook and Internet Explorer.

Responsibilities

• Day-to-day accountability, decision making, and oversight of Bellco property management, branch and corporate procurement, invoice review and payment processing, branch and corporate requisitions, Bellco vehicle fleet management, and facility related projects.
• Direct contact for property managers for each assigned district and responsible for ensuring rents and dues are paid in a timely manner.
• Rotating after-hours and weekend on-call schedule to monitor security or facilities related issues.
• Travel throughout the state for branch inspections and vendor onsite visits.
• Maintain positive relationships with a wide range of vendors, suppliers, and contractors.
• Maintain vehicle fleet ensuring license plate renewal and scheduled maintenance is completed on time.
• Primary contact for new branch openings and decommissions with regard to Facility Operations.
• Coordinate efforts to address Bellco facility issues, needs, and concerns communicated via multiple channels such as Member Connect (ticket system), email, phone, and onsite visits for vendors.
• Respond to employee inquiries and complaints.
• Ensure timely follow-up and quality service delivery to employees.
• Follow up with employees to ensure satisfaction.
• Ensure all property taxes, rents, association dues, supply invoices, utility invoices, and vendor invoices are reviewed thoroughly and coded correctly to be submitted for payment within established SLAs.
• Coordinate and travel to branch locations throughout the state to inspect property, speak to branch management, meet vendors and address all issues/needs.
• Responsible for ensuring all required facility inspections and safety checks are completed within established SLAs.
• On-call rotation for urgent branch security and other facility related issues (including weekends and holidays).
• Determine which calls require specific onsite troubleshooting and ad-hoc assistance.
• Analyze and make decisions concerning branch facilities and security within the appropriate authority protocol.
• Support security and facility soundness of the credit union.
• Prepare branch bags for delivery and empty full bags, sorting the documents inside appropriately.
• Pick up mail from the mailbox in the corporate office building and sort.
• Make procurement decisions regarding facility repairs and office supply purchases.
• Ensure fulfillment of routine office supply and facility service requests from branches and departments.
• Manage the work order process by generating and dispatching service request work orders to multiple subcontractors and vendors, communicating work orders to technicians on priority orders, and providing feedback to leadership regarding observations related to facilities, security and vendor concerns.
• Participate in the completion of Bellco projects as needed.
• Identify opportunities for facilities operational cost savings.
• Assist with management and oversight for the Bellco ATM fleet.
• Monitor various software programs for timely response to alerts and alarms, including video surveillance system.
• Maintain regular and punctual attendance.
• Perform other duties as assigned.

Benefits

• Medical
• Dental
• Vision
• 401 (k) with company match
• Supplemental Life Insurance
• Paid Vacation
• Paid Sick Days
• Paid Holidays
• Bonuses for the following roles: Non-exempt branch roles may earn monthly bonuses for meeting production goals and quarterly bonuses for meeting team goals. Exempt branch roles may earn quarterly bonuses for production and team goals. Exempt non-branch management roles may be eligible for an annual managerial bonus. Non-branch non-management roles may be eligible for on-the-spot bonuses for extraordinary performance.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED