Facilities/Operations Coordinator

Churchill Downs Incorporated•New Orleans, LA

1d•Onsite

About The Position

This position provides administrative support for the Director of Facilities. In addition to typing, filing and scheduling work orders, this position functions as a support role in coordinating a variety of facility-based Maintenance activities at Fair Grounds Race Course. Enters field work requests from various site personnel, enters them into the (Brightly) Computerized Maintenance Management System (CMMS) and ensures they are reviewed, and either approved and converted to a Work Order or declined thereby notifying the requestor. Performs duties such as coordination of obtaining supplies and working on special projects. Critical thinking skills and superior judgment is required to plan, prioritize and organize diversified workload, recommend changes in administrative practices or procedures to increase operational efficiencies.

Requirements

Must be 21 years or older.
Must be able to obtain a Louisiana State Racing License.
High school diploma or Associate’s/Bachelor’s degree.
Three to five years of administrative experience with the use of Microsoft Office and other computer related software.
Excellent computer skills, specifically Microsoft Office (Excel, Word, and PowerPoint) required.
Ability to read, analyze and interpret common documentation.
Ability to respond to common inquiries or complaints from team members, regulatory agencies or members of the staff.
Ability to write and present information to management in a reasonable manner.
Ability to perform normal mathematical computations in regards to the implementation of current duties.
Ability to define problems collects data, establish facts and draw valid conclusions.
Ability to interpret an extensive variety of instructions and deal with several variables.

Nice To Haves

Demonstrated experience and proficiency in the use of a CMMS is a plus.
Spanish speaking a plus.

Responsibilities

Establishes, develops, maintains and updates filing system for Chief Facilities Engineer. Retrieves information from files when required.
Assists the Facilities Director with departmental scheduling and payroll.
Organizes and prioritizes large volumes of information and calls.
Takes messages or fields/answers all routine and non-routine questions.
Interface with critical facility management services ensuring compliance with site procedures and guidelines.
Administer and maintain Brightly (Work Orders) to ensure that all system data is updated, accurate, and compliant following approved procedures.
Will be responsible for routine regulatory reporting relative to compliance and environment activities (local, state, and federal).
Aid in prioritizing, planning, coordinating and scheduling corrective, preventive, and predictive maintenance work for the assigned maintenance areas and external service providers.
Assign emergency calls to the appropriate internal or external resources for mitigation.
Work with these outside maintenance vendors, contractors, and suppliers to provide our operation with quality services.
Generate PO’s and work requests to our Facilities Maintenance service providers.
Support the generation of preventive maintenance work orders; track timely completion of preventative maintenance schedule and corrective maintenance backlog.
Work with purchasing team for timely procurement and acquisition of parts needed for planned maintenance.
Enter requisitions in the procurement systems for goods and services as needed in addition to processing Ariba transactions (i.e. Bids, Quotes and Capital Projects).
Peforms other related duties as assigned.