Facilities Operations Coordinator

Wisconsin Center District•Milwaukee, WI

1d•Onsite

About The Position

The Facilities Operations Coordinator reports to the Vice President of Facilities and works in coordination with the Special Projects Manager to support daily facilities operations. This position assists with scheduling preventive maintenance activities, coordinating vendors and contractors, managing work order requests, and maintaining facilities documentation. The Facilities Operations Coordinator plays a key role in supporting project coordination, maintenance planning, and operational communication across the Facilities Department to ensure efficient facility operations.

Requirements

Strong organizational and coordination skills with high attention to detail
Ability to manage multiple requests and priorities in a fast-paced environment
Excellent interpersonal and communication skills with the ability to work across multiple departments
Ability to work independently while supporting a collaborative team environment
Strong administrative and documentation management abilities
Ability to follow oral and written instructions and communicate effectively with others
Ability to read and interpret basic facility or construction documentation preferred
Exemplify the organization’s core values: Bold, Proud, and Experience-Obsessed. (BPX) (Required)
Associate’s degree or equivalent work experience in Facilities Management, Business Administration, Construction Management or related field
Minimum 2-3 years of experience in facilities operations, maintenance coordination, project coordination, or related administrative support role
Proficiency with Microsoft Outlook, Word, and 24/7 Software or other CMMS systems

Nice To Haves

Experience supporting operations within large commercial facilities, convention centers, hospitals, or campus environments
Familiarity with building systems including mechanical, electrical, and plumbing systems
Experience coordinating contractors or maintenance service providers

Responsibilities

Assist with intake, review, and coordination of work order requests through the 24/7 CMMS system
Coordinate scheduling of preventative maintenance activities and inspections in collaboration with the Special Projects Manager.
Monitor work order progress and follow up to ensure timely completion
Assist with scheduling contractors and vendors for facility maintenance and repair work
Assist with contractor documentation including insurance certificates and compliance records
Assist with contractor access, work schedules, and required building documentation
Assist the Special Projects Manager with coordination of facility improvement projects and capital initiatives
Help maintain project schedules, documentation, and tracking of project progress
Assist with maintaining project records including warranties, maintenance documentation, and asset information
Maintain facility documentation related to service agreements, vendor information, and operational records
Assist with preparation of operational reports for facility assets
Provide coordination support for sustainability initiatives and facility programs as directed
Assist with tracking facility assets and equipment records
Support documentation related to equipment replacement, disposal, recycling, or donation of FF&E items as directed
Serve as point of contact for internal facility service requests
Coordinate communication between Facilities staff, vendors, and other departments regarding maintenance activities
Assist with scheduling and coordination related to building operations and facility needs
Other duties as assigned.