Facilities Operations Coordinator

JLL•Arlington, VA

1d•Onsite

About The Position

The Operations Coordinator serves as a critical bridge between facility coordination and facility management, providing tactical oversight of maintenance operations and vendor relationships across the site. This role combines technical expertise with strong coordination skills to ensure seamless facility operations, requiring the ability to evaluate work quality and make independent technical decisions. The position involves managing daily facility conditions, coordinating maintenance activities, and building strong vendor relationships while supporting property managers with routine operations. Approximately 70% of time is spent in the field conducting site work, with the remaining 30% dedicated to administrative duties and documentation.

Requirements

Technical knowledge of facility maintenance and operations with ability to evaluate work quality
Strong coordination and planning skills with demonstrated ability to manage multiple priorities
Experience managing vendor relationships and holding service providers accountable
Proficiency in Excel for creating reports and maintaining documentation
Excellent communication skills for interfacing with clients, stakeholders, and vendors
Knowledge of maintenance planning and scheduling best practices
Ability to work in field environments with physical site presence
Candidates must be authorized to work in the United States without sponsorship.

Nice To Haves

Experience in facility management or property operations coordination
Background supporting project management teams in facility settings
Experience with event coordination and meeting space management
Familiarity with equipment and vehicle logistics management
Prior experience conducting technical job walks and quality assessments

Responsibilities

Monitor facility conditions and coordinate maintenance activities to ensure optimal performance
Plan and oversee maintenance work with technical accountability, conducting job walks and evaluating quality
Escort and manage vendor relationships, ensuring quality standards through technical evaluation and performance oversight
Support property managers with routine operations, procurement activities, and special event coordination
Schedule and coordinate maintenance activities across the site to minimize operational disruption
Interface professionally with clients, visitors, and guests while directing service providers
Maintain facility management documentation and create customized administrative reports in Excel
Provide facility-specific support to project management teams and assist with tactical planning