Facilities Office Services Coordinator

Jacksonville Jaguars•Jacksonville, FL

8d•Onsite

About The Position

The Facilities Office Services Coordinator role is a full-time position that directs and oversees all mailing/postal services, receiving/shipping logistics, and office supply needs for the Miller Electric Center and supports mail services generally at the Jaguars offices.

Requirements

Valid Florida driver license and safe driving record.
Ability to communicate clearly and concisely.
Thorough understanding of U.S. postal regulations and safety standards.
Ability to prioritize, plan, and organize work.
Ability to use or learn to use mail center equipment and software.
At least two years of related experience, or equivalent combination of training, education, and experience to provide necessary knowledge and abilities.
Must be able to work in a fast-paced environment.
Must be able to lift, push, pull, carry, and move items weighing over 70 pounds.
Must be able to operate a forklift (and have any necessary licenses).
Able to work on foot for extended periods of time and to work non-traditional business hours, including nights and weekends.

Responsibilities

Manage mail center operations primarily at the Miller Electric Center.
Schedule and manage incoming and outgoing deliveries and mail.
Pick up, deliver, and process interdepartmental and external (U.S., international) mail, parcels, and other materials.
Operate mailroom machinery, including postage metering and document insertion equipment; performs basic maintenance as needed.
Maintain and develop records for billing, inventory, mailing, and parcel shipping.
Order materials and supplies needed for the mail center.
Develop and maintain relationships with vendors, departmental customers, and other related individuals.
Manage internal and external relationships courtesy and professionalism.
Become a trusted resource for internal and external stakeholders when it comes to shipping, receiving and related logistics.
Oversee and maintain mail center budget.
Negotiate maintenance and new purchase contracts for machinery.
Oversee gathering, storage, and redistribution of surplus property.

Benefits

Health, Dental, Vision, Life, and Pet insurance options
Mobile phone stipend
100% match of the employee’s contribution, up to 5% of income, in company 401(k) program
16 weeks of paid parental leave, including adoption; Leave Sharing option available
Company provided lunch during the work week
Wellness Programs inclusive of: Employee Assistance Program through NFL Lifeline as well as Colonial Life; preferred access to mental health appointments; access to onsite weight facility; company sponsored rec leagues; significant discounts to local YMCA; wellness challenges; Modern Health
Team member recognition and mentor programs
21 paid company holidays in addition to 17 days of PTO (that’s over 1 month of paid time off!); Summer Fridays; flex scheduling
JagsU’s and various company and departmental training and development options; internal shadow program; senior leadership lunches; programming through prestigious universities
Various employee events and celebrations such as: an Employee Anniversary Celebration, PRIDE Awards Ceremony, Employee Days of Service, Employee Appreciation Day, a holiday party, quarterly all team meetings, and more
Opportunity to receive tickets to various events such as Jaguars home games and concerts, as well as other local, ticketed events
Various other perks and discounts through local partners
Onsite notary
Perks and offerings are subject to change and may be dependent upon role