Office Services/Facilities Assistant
About The Position
Time Equities, Inc. (“TEI”), an international real estate investment and development company, is seeking a proactive, multitasking Office Services/Facilities Assistant to be part of a two-person team to provide office work that keeps everyone moving. This includes making sure office supplies, the kitchen, and copiers are all stocked up, and that incoming and outgoing mail is taken care of. This also includes a lot of small tasks that make a big difference, such as setting up offices, sometimes moving, and even fixing things. In addition, the Office Assistant will scan important documents from time to time. This is a perfect role for a person who wants to and can do a lot of different things and enjoys being helpful. (This is not an administrative position) If you are interested, please send a resume, cover letter, and salary expectations to apply.
Requirements
- Must have office administration experience
- Must have a can-do attitude
- Must be organized and detail-oriented
- Reliability and good attendance is essential
- Working knowledge of Word, Excel, and Outlook
- Must be able to lift and carry boxes, copy paper, etc.
Responsibilities
- Relieving the receptionist for lunch and covering the front desk when the receptionist is late, calls out, or is on vacation
- Keeping copier areas stocked with paper
- Performing light maintenance duties as needed ex: assemble chairs
- Stocking kitchen supplies on both floors
- Checking all supply areas on both floors daily and making sure there are adequate supplies and that all supplies are neat and organized
- Assisting in mailings as needed
- Informing the Receptionist of the status of supply areas and if the office lighting is fully working on both floors
- Managing, organizing, and retrieving shelved, filed, or scanned legal files
- Properly labeling and scanning binders in Docushare under the right property and location
- Serving amendments to tenants by building per email or hard mail
- Performing mailroom duties when needed
- Running errands such as going to the bank and post office when needed
- Ensuring coverage by communicating to the team to back up on days not in the office
- Assisting in the overall effort to maintain the TEI office neat, clean, and orderly
- Other duties as assigned
Benefits
- 401(k) Retirement Plan with company-matched contributions
- Tax-free benefits for mass transit or parking expenses
- Opportunity to enroll in an internal mentorship program
- Opportunity to serve on various internal committees such as the Change Committee and Wellness Committee
- Health and wellness opportunities including discounted gym membership options with NYSC and Class Pass
- Paid time off including vacation, sick, and personal days on a pro-rated basis
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
