Facilities Office Coordinator

ProPetro Services, Inc•Midland, TX

3d•Onsite

About The Position

The Facilities Office Coordinator provides front office reception support and administrative coordination for daily Facilities & Security operations. This role supports a safe, organized, and professional work environment by ensuring consistent front office operations, visitor management, and facilities coordination. The position serves as a key operational support resource for the Facilities & Security Department, maintaining front reception coverage, supporting access control processes, and coordinating routine facilities activities to ensure service continuity. This role supports established procedures and operates under the direction of Facilities & Security leadership.

Requirements

High school diploma or equivalent required
Fluency in English and Spanish required
Proficiency in Microsoft Office applications, databases, and standard administrative systems
Strong verbal and written communication skills required
Dependable and punctual with a professional and welcoming approach
Strong organizational and time management skills
Ability to manage confidential information with discretion and professionalism
Ability to manage multiple responsibilities and adapt to changing business needs
Must maintain a valid driver’s license and meet company driver eligibility requirements

Nice To Haves

Prior experience in reception, facilities coordination, or administrative support preferred
Working knowledge of access control systems (e.g., DSX or comparable platforms) preferred

Responsibilities

Provide professional reception support to visitors, vendors, contractors, and employees
Administer visitor registration, temporary badging, and host notification processes in accordance with established procedures
Support incoming call management and message routing to ensure continuity of front office operations
Maintain front desk materials, logs, and coverage documentation in an accurate and timely manner
Coordinate maintenance requests through the Facilities helpdesk and monitor follow-up as appropriate
Assist with the tracking, organization, and maintenance of facilities inventory, including badges, keys, access cards, office supplies, and safety-related materials
Perform periodic inventory counts, identify discrepancies, and support replenishment activities; escalate issues as needed
Coordinate ordering of office nameplates and business cards
Support room setup, minor office moves, and meeting or event logistics
Assist in maintaining organized storage rooms, supply areas, and shared workspaces
Provide support for food service, events, and other facilities activities as requested
Support day-to-day administration of the DSX access control system in accordance with established procedures and under direction of Facilities & Security leadership
Assist with badge issuance, tracking, activation, and deactivation for employees, contractors, and visitors
Maintain accurate access control records and handle security-related information with appropriate confidentiality
Escalate access issues, discrepancies, or system concerns to Facilities or Security leadership as appropriate
Support approved recycling and disposal processes for batteries and other designated materials in accordance with company procedures
Maintain strict confidentiality of employee, visitor, and security-related information
Receive, sort, and distribute incoming mail and deliveries; coordinate and prepare outgoing mail and shipments.
Comply with all Facilities & Security policies, procedures, and safety requirements
Demonstrate professional conduct and represent the company in a courteous and service-oriented manner
Maintain compliance with Health, Safety, and Environmental (HSE) policies by attending all required HSE training sessions, safety meetings, and always utilize proper Personal Protective Equipment (PPE)
Other duties as assigned.