Facilities Manager

BKF•Costa Mesa, CA

10d•$100,000 - $130,000•Hybrid

About The Position

The Real Estate & Facilities Manager supports the Associate Vice President (AVP) in overseeing real estate and facilities operations across a multi-office consulting firm with 25+ locations. This role is responsible for coordinating office moves, managing day-to-day facility requests, overseeing vendor relationships, and ensuring efficient, cost-effective facility operations. The ideal candidate is highly organized, proactive, and experienced in multi-site facilities management.

Requirements

Bachelor’s degree in Facilities Management, Business Administration, Real Estate, or related field (or equivalent experience)
5+ years of experience in facilities and/or real estate management, preferably in a multi-location environment
Experience supporting office moves, lease coordination, and vendor management
Strong organizational and project management skills with the ability to manage multiple priorities
Financial acumen with experience reviewing invoices and managing budgets
Excellent communication and stakeholder management skills
Proficiency with facilities management systems and Microsoft Office Suite
Frequent travel to various office locations throughout Orange County

Nice To Haves

Experience in engineering, architecture, or professional services firms
Knowledge of lease administration and commercial real estate practices
Familiarity with workplace safety and compliance standards

Responsibilities

Oversee day-to-day facility operations for 25+ office locations
Serve as primary point of contact for facility-related requests (maintenance, repairs, space assignments, furniture requests)
Ensure timely resolution of issues while maintaining high service standards
Develop and standardize facility procedures and best practices across offices
Source and manage third-party vendors (e.g., janitorial, security, contractors)
Negotiate contracts, scopes of work, and service level agreements
Monitor vendor performance and ensure compliance with company standards
Review and approve facility-related invoices for accuracy and budget alignment
Track and manage operating expenses across multiple offices
Assist in developing and maintaining annual facilities budgets
Identify opportunities for cost savings and operational efficiencies
Ensure facilities comply with company safety policies
Support workplace safety initiatives and emergency preparedness planning
Partner closely with the AVP to execute strategic real estate and facilities initiatives
Collaborate with internal teams including IT, HR, Finance, and Administration
Provide regular reporting on facilities performance, projects, and costs