Facilities Manager

Cushman & Wakefield • Miami, FL

3d • $93,500 - $110,000

About The Position

The Facilities Manager oversees day-to-day operations of one or more facilities or a campus, including custodial services, life safety, engineering, site services, and general maintenance, in accordance with company policies and client directives. The role manages vendor contracts and maintenance programs, responds to tenant and occupant requests, and ensures facility documentation, reports, budgets, financial records, and contractual obligations are handled accurately and on time.

The manager coordinates annual budgets, quarterly reforecasts, business plans, and capital planning, including five-year maintenance, facility improvement, and cost-reduction plans. The role also collects and analyzes operating data, hires and develops facility personnel, maintains staff relations, and monitors tenant and vendor insurance compliance and claims. The work is performed in a professional office environment and may involve travel between properties in varying weather conditions.

Requirements

• Bachelor’s degree in Facilities Management, Corporate Real Estate, Project Management, or Business Administration.
• Five to seven years of commercial high-rise, campus environment, and/or property portfolio management experience.
• Ability to read and understand construction specifications and blueprints.
• Proficiency in understanding management agreements and contract language.
• Strong proficiency with Microsoft Office, including Word, Excel, and PowerPoint.
• Strong financial management skills, including financial tracking, budgeting, and forecasting.
• Knowledge of financial systems; Yardi knowledge is a plus.
• Skill in maintaining and monitoring Building Management Systems.
• Communication, technical, problem-solving, leadership, teamwork, relationship-management, and financial-management capabilities.

Nice To Haves

• Experience in leasing, construction, engineering, and all facets of property operation and building management.
• Experience with critical system environments.
• Experience developing and implementing programs to reduce cost inefficiencies.
• CMMS or work-order management experience.
• Certified Facility Manager (CFM), International Facilities Management Association (IFMA), or Building Owners and Managers Association (BOMA) industry certifications; other engineering, business, or technical training or certifications are also preferred.

Responsibilities

• Oversee day-to-day facility or campus operations, including custodial, life-safety, engineering, site services, and general maintenance, in line with company policies and client directives.
• Manage contracts, arrange regular reviews and bidding as required, and verify that invoices align with contract pricing.
• Supervise maintenance programs for the interior and exterior condition and appearance of properties.
• Respond promptly to tenant and occupant requests, oversee contract programs that assess their needs, and ensure problems are resolved in accordance with contract scope and service-level agreements.
• Ensure site-specific documentation and reports are accurate and completed on time, including operating manuals, emergency procedures, compliance and safety logs, vendor insurance certificates, invoices, contracts, and property performance reports.
• Prepare, review, and provide initial approval, as needed, for budgets, financial reports, contracts, expenditures, and purchase orders related to facilities or complexes.
• Coordinate the annual budget, quarterly reforecast, and business plans.
• Assist with capital budgets and contribute to five-year plans for maintenance, facility improvements, and cost-reduction initiatives.
• Collect, analyze, and report statistical data to assess facility management objectives.
• Hire, train, and motivate facility personnel; maintain positive staff relations; and conduct or approve staff performance evaluations.
• Maintain thorough familiarity with the management contract and its requirements.
• Monitor tenant and vendor compliance with insurance requirements and coordinate claims as required.

Benefits

• Eligible employees may enroll in health, vision, and dental insurance programs.
• Flexible spending accounts and health savings accounts.
• Retirement savings plans.
• Life and disability insurance programs.
• Paid and unpaid time away from work.
• Competitive pay.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level