Facilities Manager (OluKai, melin, Roark & TWS)

Archipelago Companies•Irvine, CA

3d•$70,000 - $110,000•Hybrid

About The Position

Archipelago Companies is seeking a Facilities Manager to be the single accountable owner for the physical environment and building systems across two locations: 4001 MacArthur (new headquarters) and 10 Faraday in Irvine. This role requires a deep understanding of building systems (mechanical, electrical, plumbing, and building controls) to ensure smooth and anticipatory operations, addressing issues before they impact others. The ideal candidate will join before the building handoff at 4001 MacArthur to learn the building during commissioning. The role involves managing day-to-day operations, preventive maintenance, vendor management, budget tracking, landlord relations, safety and security systems, and maintaining a premium environment for executives and guests. A monthly facilities report will be delivered, and additional responsibilities will be added over time.

Requirements

Bachelor's degree preferred or equivalent experience in a related field
7–10 years in facilities or building engineering for Class A office, corporate headquarters, hospitality, or high-end commercial or residential properties.
Strong hands-on skills in HVAC, plumbing, electrical, and lighting, plus familiarity with building automation systems.
Working familiarity with AV and integrated building systems (such as Crestron and Lutron), enough to triage issues and route them to the right vendor or TWS IT.
Proven vendor and contract management experience, including bidding and invoice review.
Comfortable with work-order or CMMS tools, budgets, and clear written reporting.
Discretion, professionalism, and an executive-level service mindset.
Ability to lift up to 50 lbs, climb ladders, and access mechanical and ceiling spaces.
Valid California driver’s license and reliable transportation between sites.

Nice To Haves

Certifications such as CFM or FMP (facilities), EPA 608, and CPR/AED
Experience supporting a new-building turnover or tenant improvement project.
Actively seeks out AI-enabled tools and emerging technologies, adapting quickly to leverage them for improved productivity, deeper insights, and more effective processes, while exercising sound judgment and maintaining compliance with organizational standards

Responsibilities

Own day-to-day operation, inspection, and repair of building systems at both sites, including HVAC, plumbing, electrical, lighting, doors and hardware, and finishes.
Build and run a preventive maintenance program with a documented schedule, asset register, warranty tracking, and O&M manuals for each building.
Perform first-line troubleshooting and hands-on repairs; escalate and manage vendors for anything beyond scope.
Proactively flag maintenance issues and upcoming needs through regular inspections and walkthroughs, logging each with a recommended action and an owner.
Maintain a work-order process so every request is logged, assigned, and closed with a named owner and a due date.
Develop, document, and maintain building standard operating procedures (SOPs) for both sites, covering routine operations, vendor service and access, and emergency response, and keep them current.
Manage service providers across janitorial, HVAC, fire and life safety, elevator, security, landscape, and pest.
Define scopes, gather competitive bids, review performance on a regular cadence, and verify invoices against contract pricing.
Provide input to the annual facilities budget and track spend against it for each building.
Work with outside property management or building engineering partners, if engaged, so responsibilities are clear and nothing falls between parties.
Act as the day-to-day contact with the landlord and property manager for 10 Faraday.
Know and enforce the lease split for 10 Faraday: the tenant is responsible for the interior of the premises, and the landlord is responsible for common areas and structural elements.
Partner with the project team through closeout at 4001 MacArthur: punch list, building systems commissioning and training, as-built and O&M documentation, and warranty handoff.
Be the building’s technical memory after turnover at 4001 MacArthur, with a clear record of what was installed, by whom, and how it is serviced.
Own life-safety and security systems and their vendors at both sites, including fire alarm and suppression, access control, cameras, and alarm monitoring: service schedules, repairs, inspections, and vendor performance.
Maintain inspection schedules and compliance records (fire, elevator, backflow, AED, and similar).
Maintain emergency response plans and run drills with the Office Manager.
Coordinate with TWS IT where security systems touch the network.
Keep executive and guest-facing areas in premium physical condition, including finishes, fixtures, lighting, and climate.
Work closely with the Office Manager and executive assistants so building issues are resolved quickly and discreetly.
Deliver a monthly facilities report covering open work orders, preventive maintenance completion, vendor performance, spend versus budget, and upcoming risks.
Flag issues early, with a recommended fix and an owner.

Benefits

Complimentary chef prepared breakfast and lunch provided Monday - Thursday
Generous product gift program and all brand discounts
Company bonus program
5 year and 10 year Milestone Anniversary travel gifts
Medical, Dental, Vision insurance in accordance with plan guidelines
Company paid life insurance in accordance with plan guidelines
401k with employer match in accordance with plan guidelines
15 Days of PTO accrued annually, plus one additional day of PTO every year on your anniversary, and 3 Floating Holidays per year
Paid beach and giveback days, bi-annual team building events and other in-person celebrations
Work with talented and great people who share a love of premium lifestyle brands