Facilities Manager

Mid Michigan Community Action Agency•Surrey Township, MI

22d•Onsite

About The Position

The Facilities Manager will coordinate maintenance and repair activities for agency sites, facilities, vehicles, and grounds to support safe, timely operations. This role serves as the primary liaison with external agencies, vendors, and service partners regarding the security of all agency properties. The Facilities Manager ensures safety policies and activities meet applicable state and federal regulations, coordinates, reviews, and administers service contracts, and liaises with agency directors to support quality, safety, and preventive maintenance practices across facilities. Additionally, the Facilities Manager works with agency directors and site representatives to identify infrastructure needs, set priorities, and implement solutions.

Requirements

Minimum of a high school diploma, or equivalent.
Minimum of three years’ experience in facilities or logistics management.
Proficient computer skills (Word, Excel, Outlook, and Internet).
Strong oral and written communication skills, with the ability to communicate clearly and professionally at all organizational levels.
Demonstrated initiative, flexibility, attention to detail, and ability to multitask effectively.
Reliable transportation, valid driver’s license, and proof of insurance.
Ability to pass MMCAA’s “Insurance Carriers driving record review.
Ability to pass State Police criminal clearance, driving record review, and DHS Child Abuse/Neglect clearances.
Ability to successfully complete required background checks at time of hire and when requested.
Physically able to lift and carry up to 50 pounds on a daily basis.
Ability to work on roofs, get on and off ladders, and enter confined spaces, such as crawl spaces.
Ability to work in varied environmental conditions, including subzero cold, heat, rain, and dust.
Must be self-directed, coordinate assigned tasks, and adapt to new challenges daily.

Nice To Haves

Receive and maintain State of Michigan Water Well Operator Level 5 certification.
Receive and maintain certificate as a Certified Playground Safety Inspector.

Responsibilities

Coordinate maintenance and repair activities for agency sites, facilities, vehicles, and grounds to support safe, timely operations.
Serve as the primary liaison with external agencies, vendors, and service partners regarding the security of all agency properties.
Ensure safety policies and activities meet applicable state and federal regulations.
Coordinate, review, and administer service contracts as required to support agency operations.
Liaise with agency directors to support quality, safety, and preventive maintenance practices across facilities.
Work with agency directors and site representatives to identify infrastructure needs, set priorities, and implement solutions.
Coordinate building repair and maintenance activities, prioritize work orders, assign resources, and ensure repairs meet agency standards.
Provide ongoing supervision, direction, and mentoring to facilities staff.
Coordinate with building liaisons to keep indoor and outdoor spaces safe, functional, and well maintained.
Coordinate, supervise, and evaluate facilities staff and volunteers in the performance of their assigned duties.
Oversee inspection and maintenance schedules for heating and cooling systems.
Monitor contractor work for compliance with specifications, timelines, and quality standards.
Plan, solicit bids for, and manage contracted work that cannot be performed by the facilities team.
Manage the administration building security system, including alarm operation and proxy card access.
Responsible for opening the administration building and ensuring the facility is accessible, secure, and ready for daily operations.
Oversee the issuance, tracking, and recovery of keys for all agency buildings.
Coordinate the development, implementation, and ongoing review of agency safety plans.
Ensure all agency vehicles are maintained under an appropriate preventive maintenance plan.
Ensure all agency vehicles utilize uniform tracking forms and remain stocked with required safety supplies.
Plan, contract, and monitor playground projects for compliance with national and state safety guidelines.
Oversee inspection, maintenance coordination, and compliance for water wells under EPA and state requirements.
Participate in personal and professional development activities.
Serve as a lead contributor on the agency safety committee.
Perform other duties as assigned.