Facilities Manager (Contract)

DELFI Diagnostics, Inc.•Palo Alto, CA

12d•$70 - $95•Onsite

About The Position

DELFI Diagnostics is seeking a Facilities Manager to lead day-to-day facilities, environmental health and safety (EH&S), and laboratory inventory operations for its Palo Alto laboratory and office spaces. The role manages a team of facilities and inventory professionals, oversees vendor and property-management relationships, and develops processes, standard operating procedures, and controls supporting clinical and research laboratories. The Facilities Manager partners with teams across R&D, Lab Operations, Quality, IT, Legal, Procurement, Accounts Payable, and People to keep lab and office operations safe, compliant, supplied, and running without disruption, while helping build infrastructure for the company’s commercial launch. The position reports to the Director, Facilities & Supply Chain and requires five days per week onsite at the Palo Alto office.

Requirements

Bachelor’s degree in Facilities Management, Environmental Health & Safety, Supply Chain, Business, or a related field with 8+ years of relevant experience; or a master’s degree with 6+ years of relevant experience; or equivalent.
At least 5 years of facilities and/or inventory management experience in a life sciences, biotech, or diagnostics laboratory environment.
At least 2 years of experience directly managing and developing a team.
Training or certification in EH&S processes and working knowledge of applicable regulations, including Cal/OSHA, hazardous materials and waste, and fire code requirements.
Hands-on experience with ERP/MRP-based inventory management, including cycle counts, inventory adjustments, and period-end close.
Working knowledge of electrical, plumbing, HVAC, and general building maintenance.
Experience leading internal and external audits related to facilities and inventory management.
Strong problem-solving skills and adaptability in a dynamic, fast-paced environment.
Ability to collaborate cross-functionally, build relationships at all organizational levels, and communicate effectively in writing and presentations.

Nice To Haves

Hazardous materials and waste certification, such as DOT/RCRA hazardous waste training.
Experience supporting facilities and inventory operations in a CLIA/CAP- or ISO 13485-regulated environment.
Experience with laboratory or office build-outs or relocations, including vendor bids and contract negotiation.
Experience managing facilities or inventory teams across multiple sites.

Responsibilities

Lead, hire, train, set goals for, and manage the performance of facilities and inventory staff, including corrective action.
Own the facilities safety inspection program, including daily walkthroughs, recurring safety tasks, fire extinguisher inspections, and annual evacuation drills.
Build and manage an EH&S program, including hazardous materials and waste management, to support compliance with applicable city, state, and federal requirements for clinical and research laboratories.
Manage vendors providing building maintenance and improvements, including electrical, plumbing, utilities, HVAC, and hazardous materials and waste services.
Co-own the Property Management relationship and support building and lease compliance.
Oversee physical security, including badge access, alarms, and visitor management policies.
Partner with Lab Operations on laboratory equipment readiness and maintenance, and with administrative staff on daily office operations.
Support space planning and build-out projects, including bid evaluation, contract awards, and negotiation for a new headquarters, under the Director, Supply Chain’s direction.
Partner with the People team to optimize workspace for a hybrid office culture.
Oversee site and laboratory inventory operations in the ERP system, including MRP parameters, purchase order receipts, reorder points, inventory adjustments, cycle count accuracy, and month- and year-end close.
Manage the in-house manufacturing work order process from raw materials through finished goods inventory, as well as incoming specimen receipt.
Lead Material Specification Sheet (MSS) and Material Review Board (MRB) processes, and partner with Quality and Procurement on supplier corrective action requests (SCARs), supplier lot information, and segregation of discrepant materials for disposition.
Resolve purchase order and invoice discrepancies with Procurement and Accounts Payable to maintain supplier relationships.
Develop and maintain facilities and inventory management SOPs, train staff on policies and procedures, and lead related internal and external audits.
Recommend and implement process improvements to scale facilities and inventory operations across DELFI sites in preparation for commercial launch.