01596 - Contract Manager Facilities Supervisor

Virginia Department of Transportation•Fredericksburg, VA

About The Position

Plan and deliver the local Facilities section contract program, provide contract development and management support for Facilities contracts, and maintain compliance with the established Stormwater Pollution Prevention Plan (SWPPP) for the local complex. The role covers contract budgeting and reporting, including maintaining systems to verify contract timeframes, preparing analytical reports, developing and monitoring contract budgets, analyzing expenditure variances, updating forecasts, and recommending corrective actions. It develops and manages contracts for local and regional structures and facilities, determines procurement approaches and contract requirements, coordinates with procurement through bidding and award, and issues contract modifications, change orders, and task orders as needed. The position validates invoices and contract expenditures, coordinates payment processing with fiscal and procurement staff, and performs monthly SWPPP inspections, reporting, plan updates, and coordination with other sections to maintain compliance with EPA regulations.

Requirements

Ability to communicate effectively verbally and in writing with diverse audiences.
Ability to monitor contract expenditures and validate payments for completed services.
Considerable knowledge of construction, trades, and overall facilities operations.
Experience developing and administering complex contracts.
Ability to develop requests for proposals (RFPs) and invitations for bids (IFBs).
Knowledge of laws, codes, government regulations, and permits related to facilities management, construction, and stormwater management.
Knowledge of procurement procedures and general terms and conditions for professional services contracts.
Skill in writing technical documents and contracts and generating detailed reports.
Skill in using computers and software applications.
Valid driver's license.

Nice To Haves

Training, experience, or education in Business Management, Building Management, Construction Management, or a related field.
Experience in facilities construction, maintenance and repair, project planning and management, and compliance.
Experience developing and managing construction- and facilities-related contracts.
Experience with financial programs, data management, and reporting.
Knowledge of the Virginia Procurement Act and its application to contract management and administration.
Tradesman licensure.
Virginia Construction Contracting Officer (VCCO) certification.
Virginia Contracting Associate (VCA) or Virginia Contract Officer (VCO) certification.

Responsibilities

Plan and deliver the local Facilities section contract program and provide contract development and management support.
Maintain reporting systems to verify timeframes for existing contracts and prepare periodic analytical reports for management.
Coordinate contract budget development, monitor expenditures against the budget and spend plan, analyze variances, update forecasts, and recommend corrective actions.
Develop contracts for local and regional structures and facilities, selecting contracting approaches that support program objectives cost-effectively.
Develop, analyze, interpret, and recommend business processes and procedures to ensure compliance.
Collaborate with district and regional management to forecast program-area business needs.
Determine procurement contract type, work scope and specifications, and terms and conditions.
Coordinate with procurement staff to solicit bids, proceed through award and Notice to Proceed, address vendor complaints, and identify additional contract needs.
Modify contracts and issue change orders and task orders as needed.
Validate contract invoices against contract terms and conditions and coordinate payment processing with fiscal and procurement staff.
Verify contract expenditures and funding.
Maintain SWPPP compliance through monthly inspections and required reports; update the plan as facilities change and coordinate compliance in specialty areas.