Facilities Manager - Cook County

Aspire of Illinois • Hillside, IL

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About The Position

The Facilities Manager oversees timely and accurate renovations, repairs, and maintenance across Aspire buildings, including Aspire's Academy South, Shannon Center/HQ, and residential homes. Reporting to the Director, Facilities and Maintenance, this role supervises the Maintenance Technician and ensures facilities, equipment, and safety systems are properly maintained and operational. The position coordinates facility operations, staff, contractors, vendors, and resources to provide safe, functional environments that support Aspire's mission and the people it serves.

The Facilities Manager directs repair, renovation, maintenance, janitorial, and grounds activities; completes remodeling projects and preventive maintenance; manages work orders and maintenance records; and coordinates contractors and vendors. The role also oversees staff work, training, and performance, helps develop capital improvement budgets, and ensures compliance with environmental, safety, and regulatory requirements. This position is on-call to ensure emergency repairs are completed in Aspire buildings and residential homes, and may perform other duties as required by the employer's business needs.

Requirements

• High school diploma or GED.
• At least five years of construction or maintenance experience.
• At least three years of supervisory experience.
• Technical training or extensive hands-on experience.
• Knowledge of building maintenance, construction, and repair, including HVAC, electrical, plumbing, carpentry, and appliance repair.
• Ability to read and understand blueprints.
• Ability to plan, organize, direct, and review staff activities and contractor services.
• Valid driver's license and acceptable driving record.
• Proficiency in Microsoft Office, including Word, Excel, and Outlook.
• Knowledge of construction, maintenance, and repair practices related to HVAC, electricity, equipment and vehicle maintenance, carpentry, plumbing, and appliance repair.
• Knowledge of governmental codes and regulations related to safety, fire, construction, and public access, including fire, safety, and building codes.
• Strong organizational, interpersonal, and written communication skills.

Nice To Haves

• Forklift certification.
• Appliance repair experience.

Responsibilities

• Direct repair, renovation, maintenance, janitorial, and grounds activities for Aspire's Academy South, Shannon Center/HQ, and residential homes.
• Oversee work involving electrical, plumbing, HVAC systems, construction, carpentry, appliance repair, custodial services, snow removal, and landscaping.
• Complete remodeling projects, repairs, and preventive maintenance; schedule routine and preventive maintenance and ensure completion.
• Coordinate construction activities with contractors and team members, and maintain accurate maintenance records.
• Supervise assigned staff by assigning, prioritizing, and reviewing work; providing training; and taking disciplinary actions as needed.
• Set expectations and priorities, delegate effectively, and hold team members accountable while providing feedback and support.
• Source and manage external contractors in compliance with Aspire procurement protocols; schedule and oversee vendor and contractor visits.
• Procure and manage building maintenance inventory, ensuring appropriate storage, rotation, and organization of supplies and equipment.
• Obtain quotes and coordinate third-party contractors for repairs and renovations.
• Assist the VP and Director with developing capital improvement budgets.
• Ensure safety systems operate properly and facilities comply with local, state, and federal environmental and safety requirements.
• Participate on the Safety Committee and conduct environmental safety inspections.
• Ensure adherence to DOL regulations, Life Safety codes, and DHS-ORS guidelines regarding maintenance, transportation, and safety.
• Cooperate with quality improvement initiatives and protocols.
• Manage facility and maintenance requests in Facility Tree software, prioritize crew assignments, and keep asset information updated in the system.
• Prepare administrative reports for special projects and reports on accidents, vandalism, thefts, and threat assessments.
• Remain on-call to ensure emergency repairs are completed in Aspire buildings and residential homes.
• Perform other duties as required by the employer's business needs.

Benefits

• Medical, dental, and vision insurance options.
• Paid time off, including vacation, sick, and personal time.
• 13 paid holidays.
• 403(b) retirement savings plan with employer match.
• Disability insurance.
• Life insurance.
• Employee Assistance Program (EAP).
• Pet insurance.
• Annual performance reviews with opportunities to discuss compensation and professional growth.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: High school or GED