Facilities Manager - Cook County

Aspire Chicago•Hillside, IL

About The Position

The Facilities Manager reports to the Director, Facilities and Maintenance and oversees timely, accurate renovations, repairs, and maintenance across Aspire buildings and residential homes. The role supervises the Maintenance Technician and ensures facilities, equipment, and safety systems are properly maintained and operational. The manager directs facility operations, preventive maintenance, remodeling, repairs, janitorial and grounds activities, and coordinates work with staff, contractors, vendors, and service providers. The position also manages maintenance inventory, work orders, records, budgets support, and administrative reporting. It ensures compliance with environmental, safety, life-safety, and regulatory requirements, participates in the Safety Committee, and is on call to ensure emergency repairs are completed. The role supports Aspire’s mission by maintaining safe, functional, and welcoming environments for people with disabilities.

Requirements

High school diploma or GED.
At least five years of construction or maintenance experience.
At least three years of supervisory experience.
Technical training or extensive hands-on experience.
Knowledge of building maintenance, construction, and repair, including HVAC, electrical, plumbing, carpentry, and appliance repairs.
Ability to read and understand blueprints.
Ability to plan, organize, direct, and review staff activities and contractor services.
Valid driver’s license and acceptable driving record.
Proficiency in Microsoft Office, including Word, Excel, and Outlook.
Strong organizational, analytical, time-management, prioritization, interpersonal, and written communication skills.
Knowledge of construction, maintenance, and repair practices; equipment and vehicle maintenance; governmental codes and regulations related to safety, fire, construction, and public access; and fire, safety, and building codes.

Nice To Haves

Forklift certification.
Appliance repair experience.

Responsibilities

Direct repair, renovation, maintenance, janitorial, and grounds activities for Aspire’s Academy South, Shannon Center/HQ, and residential homes, including electrical, plumbing, HVAC, construction, carpentry, appliance repair, custodial work, snow removal, and landscaping.
Complete remodeling projects, repairs, and preventive maintenance.
Coordinate construction activities with contractors and team members.
Schedule preventive and routine maintenance, ensure completion, and maintain accurate maintenance records.
Supervise assigned staff by assigning, prioritizing, and reviewing work; providing training; and taking disciplinary action as needed.
Set clear expectations and priorities, delegate work, hold team members accountable, and provide constructive feedback and support.
Source and manage external contractors in compliance with Aspire procurement protocols.
Procure and manage building maintenance inventory, including proper storage, rotation, and organization of supplies and equipment.
Schedule and oversee vendor and service contractor visits; obtain quotes and coordinate contractors for repairs or renovations.
Assist the VP and Director with capital improvement budgets.
Ensure safety systems operate properly and facilities comply with local, state, and federal environmental and safety requirements.
Participate actively in the Safety Committee and conduct environmental safety inspections.
Ensure adherence to DOL regulations, Life Safety codes, and DHS-ORS guidelines related to maintenance, transportation, and safety.
Cooperate with quality improvement initiatives and protocols.
Manage facilities and maintenance requests in Facility Tree software, prioritize crew assignments, and keep asset information updated.
Prepare administrative reports for special projects and reports on accidents, vandalism, thefts, and threat assessments.
Be on call to ensure emergency repairs are completed in Aspire buildings and residential homes.
Perform other duties as required by the employer’s business needs.

Benefits

Medical insurance options
Dental insurance options
Vision insurance options
Paid time off, including vacation, sick, and personal time
13 paid holidays
403(b) retirement savings plan with employer match
Disability insurance
Life insurance
Employee Assistance Program (EAP)
Pet insurance
Annual performance reviews with opportunities to discuss compensation and professional growth