Facilities Manager

Community Food Coop•Bellingham, WA

3d•$75,000 - $91,500•Onsite

About The Position

The Facilities & Equipment Manager is responsible for the maintenance, functionality, and long-term stewardship of the Co-op’s physical assets, including multiple properties, buildings, grounds, and major equipment systems. This role ensures facilities operate safely, efficiently, and in compliance with regulatory requirements while minimizing downtime and supporting business continuity. The Facilities Manager oversees preventative maintenance programs, coordinates equipment repairs and upgrades, manages contractor and vendor relationships, and contributes to capital planning and facility improvements. This position also serves as a collaborative partner to managers and the leadership team, providing expertise and coordination to support daily operations and long-term priorities. Success in this role requires strong cross-functional communication, the ability to balance competing needs across locations, and a proactive, solutions-oriented approach to maintaining and improving systems.

Requirements

Valid Washington State Driver’s License with a clean driving record
Working knowledge of building systems, including electrical, plumbing, HVAC, and mechanical systems
Experience coordinating maintenance work, vendors, or facility-related projects
Comfort using basic computer systems, including: Email and scheduling tools, Online forms and reporting systems
Ability to learn and adapt to new systems and regulatory requirements, including state reporting platforms
Strong organization skills and ability to manage multiple priorities across locations
Effective problem-solving and troubleshooting skills
Ability to work independently while coordinating with multiple teams
Clear and professional communication with staff, managers, vendors, and contractors
Ability to remain calm, objective, and solution-focused under pressure
Consistent and reliable attendance

Nice To Haves

Familiarity with regulatory and compliance programs such as: Refrigerant Management Program (RAMP), Washington Clean Buildings standards
Experience completing or supporting compliance reporting

Responsibilities

Oversee the condition, functionality, and upkeep of all Co-op properties, including buildings, grounds, and major equipment systems.
Monitor system performance and identify maintenance, repair, and replacement needs.
Ensure facilities consistently support safe, efficient store operations.
Develop, implement, and maintain preventative maintenance programs across all locations.
Coordinate and perform maintenance and repairs for building systems, equipment, and infrastructure.
Oversee equipment movement, installation, and lifecycle management.
Ensure critical systems operate reliably, including HVAC, refrigeration, electrical, plumbing, and mechanical systems.
Select, coordinate, and manage external contractors and service providers.
Oversee construction, installation, repair, and upgrade projects.
Monitor project scope, timelines, quality, and cost to ensure successful execution.
Partner with Store Managers and leadership to identify facility needs and operational priorities.
Contribute to capital planning, forecasting, and long-term facility improvement strategies.
Develop and manage department budgets, including bids, estimates, and cost tracking.
Maintain accurate records for equipment, maintenance schedules, and facility systems.
Develop and update procedures, preventative maintenance schedules, and task lists.
Maintain equipment manuals and required documentation for regulatory compliance.
Ensure timely completion of state and regulatory reporting, including RAMP and Clean Buildings standards.
Manage equipment tracking systems and respond to and maintain internal work order or ticketing systems.
Coordinate with managers to prioritize work and minimize operational disruption
Communicate clearly about maintenance activities, timelines, and impacts
Provide guidance and problem-solving support on facilities and equipment issues