Onsite Maintenance Repair (Project Coordinator)
Spectra Tech, LLC•Adelphi, MD
•Onsite
About The Position
Spectra Tech, LLC is hiring a full-time, onsite Facilities Maintenance Repair Project Coordinator for a government project at Adelphi Laboratory Center in Adelphi, Maryland. The position combines building maintenance and repair with project coordination, administrative support, program monitoring, event planning, and preparation of reports and other documentation. The coordinator supports building and facility projects, including renovation and construction work, and provides weekly project status reports to the Contract Program Manager.
Requirements
- U.S. citizenship is required under the contract to obtain and maintain a U.S. Department of Defense Secret Clearance.
- Bachelor's degree and one year of specialized experience, or three years of specialized experience.
- Experience using Microsoft Office Suite, specifically PowerPoint, Excel, Word, and Access.
- Knowledge of and experience with proper English grammar, spelling, capitalization, and punctuation.
- Ability to learn government acronyms and abbreviations.
- Experience conducting tours, arranging visits, and organizing organization-wide events.
- Ability to learn and use business management tools and databases such as eARL, GFEBS, ATAAPS, and DTS, or successor systems.
- Ability to communicate effectively verbally and in writing with internal and external organizations.
- Ability to interpret and implement SOPs and IOPs.
- Ability to provide on-the-job training to other contractors.
- Ability to sit for prolonged periods at a desk and work on a computer.
- Ability to frequently lift up to 50 pounds.
- Ability to see details of objects more than a few feet away and distinguish colors, shades, and brightness.
- Ability to grasp, move, or assemble very small objects; make fast, repeated movements with fingers, hands, and wrists; and hold the arm and hand in one position or steady the hand while moving the arm.
- Ability to use one or two hands to grasp, move, or assemble objects.
- Ability to stand or walk for long periods, climb ladders, and bend, kneel, and work in tight or confined spaces.
Responsibilities
- Respond to maintenance work orders promptly and document completed tasks clearly.
- Inspect facilities regularly for safety, appearance, and operational issues.
- Repair building components, including drywall, doors, locks, window hardware, flooring, and ceiling tiles.
- Perform basic electrical tasks, such as replacing bulbs.
- Address minor plumbing problems, including clogged drains, leaks, fixtures, and restroom hardware.
- Perform painting, patching, touch-ups, and surface preparation.
- Support custodial, grounds, and vendor activities; escort contractors and verify work quality.
- Maintain tools, equipment, and supplies in good working order, use materials safely, and follow company safety standards.
- Assist with office or tenant moves, furniture assembly, and small projects.
- Provide customer service to building occupants and communicate professionally.
- Establish and maintain procedures for tracking information needed to respond to taskers and information inquiries.
- Prepare responses to taskers and information inquiries from senior-level management.
- Collect, analyze, and summarize technical and programmatic information from various sources in support of ARL's mission.
- Coordinate and organize meetings, workshops, tours, and special events, including setting up displays about laboratories and experimental facilities.
- Monitor technical programs by maintaining and modifying schedules; tracking milestones and deliverables; analyzing staffing requirements; tracking, analyzing, and projecting budget data; and preparing modeling and simulation and/or systems engineering plans.
- Develop and recommend procedures and systems for tracking administrative requirements and continually improving efficiency and performance.
- Analyze technical and non-technical aspects of business units and recommend performance metrics.
- Track, review, and analyze work-unit performance against established metrics.
- Track and monitor business-unit or program requirements related to safety, security, environment, and other administrative areas.
- Create, customize, prepare, and maintain presentations, briefing charts, and technical and nontechnical documents using computer software, websites, graphical elements, scanned photos, and other presentation materials.
- Prepare documentation from draft through final form.
- Support organizational meetings and events by coordinating attendance, amenities, and accommodations; plan and schedule conferences, tours, working lunches, symposiums, and meetings.
- Schedule meeting rooms, coordinate lunch requests, notify attendees, and coordinate video teleconferences.
- Handle conference and other special requirements, such as parking, directional signs, registration desks, name plates, and table tents, and follow through on related activities.
- Establish and maintain office databases, including calendars for meetings and conferences and office information such as phone numbers, locations, and addresses.
- Operate various office equipment.
- Provide on-the-job training to other contractor personnel.
- Participate in projects from inception to completion and report the status of ARL building and facility projects.
- Support multiple renovation and construction-work projects.
- Complete weekly project status reports and provide them to the Contract Program Manager.
