Facilities Coordinator

JLL • Jersey City, NJ

12d • Onsite

About The Position

As a Facilities Coordinator at JLL, you will support the smooth, safe, and efficient day-to-day operation of a client's facility or portfolio of properties. You will serve as a key point of contact for building occupants, vendors, and service providers, helping resolve issues and maintain a positive workplace environment. Working closely with property management, engineering, and vendor teams, you will support the people and spaces that keep businesses running. This is an on-site position in Jersey City, New Jersey, with a Monday–Friday schedule from 8:00 a.m. to 5:00 p.m. The position does not provide visa sponsorship; candidates must be authorized to work in the United States without sponsorship.

Requirements

• High school diploma or equivalent.
• 1–3 years of experience in facilities, property management, hospitality, or a related operational role.
• Strong organizational skills and ability to manage multiple priorities and deadlines.
• Clear and professional written and verbal communication skills.
• Comfort using work order management systems, Microsoft Office, and other basic workplace technology.
• Ability to work independently and collaboratively as part of a team.
• Willingness to walk the facility regularly and respond to on-site needs as they arise.
• Must be authorized to work in the United States without visa sponsorship.

Nice To Haves

• Associate degree in facilities management, business administration, or a related field.
• Experience in commercial real estate, corporate services, or facilities outsourcing.
• Working knowledge of building systems such as HVAC, electrical, and life safety.
• Exposure to vendor contract administration or basic budget tracking.
• Facilities management certification or coursework, such as FMP or CFM.

Responsibilities

• Respond to facility-related service requests and coordinate timely resolution with internal teams or external vendors.
• Monitor work order systems, track progress, ensure accurate documentation, and follow up on outstanding tasks.
• Support scheduling and coordination of preventive maintenance activities across building systems.
• Assist with vendor management, including scheduling service visits, verifying compliance documentation, and reviewing invoices.
• Conduct regular facility walkthroughs to identify maintenance needs, safety concerns, and opportunities for improvement.
• Help coordinate space planning, moves, and minor office reconfigurations with relevant stakeholders.
• Maintain accurate records related to facility operations, inspections, and vendor contracts.
• Support emergency preparedness efforts, including fire drills, safety audits, and incident reporting.
• Assist with occupant inquiries and help ensure common areas remain functional and presentable.

Benefits

• 401(k) plan with matching company contributions.
• Comprehensive medical, dental, and vision care.
• Paid parental leave at 100% of salary.
• Paid time off and company holidays.
• Early access to earned wages through Daily Pay.
• Supportive culture and comprehensive benefits package prioritizing mental, physical, and emotional health.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED