Facilities Coordinator
About The Position
Bastyr University is seeking a dynamic, organized Facilities Coordinator to support day-to-day operations at its Kenmore campus. The role handles maintenance requests, coordinates staff and vendor activities, maintains facilities records and schedules, and supports laundry and clinic operations. The coordinator must manage multiple projects, build strong relationships across departments, and adapt to changing priorities and emergencies. This is an on-site position in a professional office environment on the university’s wooded Kenmore campus. The environment is described as fast-paced and collaborative, with regular business hours and occasional flexibility for special projects. The university emphasizes inclusive diversity, respectful communication, equal opportunity, and accessible programs, services, and facilities. Applicants must prove authorization to work in the United States when offered a position and be able to perform the essential job functions, with or without reasonable accommodation.
Requirements
- Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
- Excellent organizational and time-management skills.
- Strong written and verbal communication abilities.
- Demonstrated administrative support experience.
- Ability to prioritize and manage multiple tasks effectively.
- Professional demeanor and strong interpersonal skills.
- Problem-solving and critical-thinking skills.
- Ability to work independently and as part of a team.
- Strong attention to detail and accuracy.
- Adaptability and flexibility in a dynamic environment.
- Commitment to fostering inclusive and collaborative relationships.
- Service-oriented mindset focused on win-win solutions.
- Bachelor’s degree or an equivalent combination of education and experience.
Nice To Haves
- Experience in facilities management or a higher education setting.
- Knowledge of facilities management software systems.
- Experience with budget tracking and financial documentation.
Responsibilities
- Process and prioritize incoming maintenance requests through the facilities management system and assign them to maintenance staff.
- Monitor work order updates and follow up on overdue or pending requests to support timely completion.
- Generate and distribute daily work schedules for maintenance and custodial teams based on work order priorities.
- Coordinate scheduled maintenance visits and emergency repairs with contractors and vendors.
- Provide the Controller with estimates in advance for projects exceeding $1,000 for approval.
- Update and maintain building plans, warranties, and maintenance records.
- Track maintenance supplies and equipment inventory and initiate purchase requests when needed.
- Document and file safety inspection reports and maintenance compliance records.
- Maintain preventive maintenance schedules for building systems and equipment.
- Process invoices for facilities-related expenses.
- Assist with gathering data and preparing reports for facility improvement projects.
- Wash, dry, and process laundry for campus classes and labs.
- Distribute laundry from an off-campus vendor to the clinic and prepare dirty laundry for pickup.
- Conduct daily walk-throughs of clinic buildings and check and replenish supplies as needed.
- Assist with delivering parcels from the Receiving Room to the clinic.
- Perform other assigned duties and adapt to seasonal needs, campus requirements, changing priorities, and emergency situations.
Benefits
- Employees who are not eligible for full benefits, including students, temporary employees, and sub-on-call employees, receive sick leave accruals.
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What This Job Offers
Job Type
Full-time
