Facilities Coordinator

Formlabs•Somerville, MA

20h•Onsite

About The Position

The Facilities Coordinator supports the Global Head of Facilities and Real Estate Planning by managing day-to-day operations across our Somerville campuses, ensuring smooth building operations and rapid response to facilities needs.

Requirements

Proven ability to prioritize competing demands and work autonomously.
Experience working with third-party contractors to properly scope and price small-scale jobs.
Ability to research and properly scope projects based on ambiguous requests.
Understanding of basic building systems, including HVAC, electrical, and access control.
Exceptional organizational skills to keep track of multiple concurrent requests and repairs.
Experience managing high-volume request intake across multiple platforms (ticketing systems, Slack, phone, in-person).
Ability to provide clear, concise updates on project status to internal stakeholders.

Nice To Haves

Experience with Jira for tracking and delegating facilities requests.
Basic handyman skills to assist with minor onsite fixes.
Familiarity with building management systems or energy management platforms.

Responsibilities

Act as the primary point of contact for all daily facilities requests, repairs, and maintenance across Somerville campuses.
Serve as primary emergency contact for Sommerville facilities.
Triage incoming requests by urgency and implement or delegate solutions that are practical and cost effective.
Coordinate directly with local vendors (HVAC, electrical, access control, etc.) to ensure high-quality service and timely repairs.
Maintain vendor relationships and service agreements.
Track and report on facilities spending for routine maintenance and small projects.
Assist the Head of Facilities with onsite logistics for larger renovations, moves, and fitouts.