Facilities Coordinator

STR•Woburn, MA

1d•$60,000 - $75,000

About The Position

The Role: STR is seeking a highly motivated Facilities Coordinator to support our Woburn office. This role is essential in ensuring smooth day-to-day operations, particularly in vendor management, project coordination and general facilities operations. You will join a team of dedicated, creative, and collaborative professionals and have opportunities to expand your organizational, interpersonal, and leadership skills in a dynamic environment. What you will do: Coordinate and support ongoing facilities design and improvement projects, including kitchen redesigns, supply station updates, conference room refreshes, and shared-space enhancements. Assist with CAD drawings, scopes of work, vendor coordination, and material/finish selections. Coordinate and manage Facilities vendor relationships and associated tasks, including catering deliveries, kitchen equipment service calls, day porter oversight, furniture vendors, and more. Escort vendors into lab spaces as needed while ensuring safety and compliance. Provide support for facilities service requests and maintenance calls. Maintain and organize office supply stations, kitchen consumables and snack & beverage offerings, and ensure consistency and availability across all floors and between buildings. Ensure the workplace is safe, well-maintained, and comfortable for employees. Recommend process improvements to enhance efficiency and effectiveness. Collaborate and communicate effectively with other STR sites. Assist with scheduling and coordinating maintenance activities as needed.

Requirements

HS diploma and 3-4 years of experience in facilities, office management or related field preferred.
Ability to obtain security clearance required.
Experience with vendor management, service oversight, and contractor coordination.
Proficiency with Microsoft Office (Outlook, Excel, Word, PowerPoint, Visio) and other standard applications.
Strong interpersonal skills; able to interact professionally with colleagues at all levels and with external partners.
Highly organized, detail-oriented, and adaptable in a fast-paced environment.
Self-motivated, collaborative, and able to exercise good judgment.
Strong written and verbal communication skills.
Enthusiasm for learning, growth, and taking on new responsibilities.

Nice To Haves

Some experience in AutoCAD preferred.

Responsibilities

Coordinate and support ongoing facilities design and improvement projects, including kitchen redesigns, supply station updates, conference room refreshes, and shared-space enhancements.
Assist with CAD drawings, scopes of work, vendor coordination, and material/finish selections.
Coordinate and manage Facilities vendor relationships and associated tasks, including catering deliveries, kitchen equipment service calls, day porter oversight, furniture vendors, and more.
Escort vendors into lab spaces as needed while ensuring safety and compliance.
Provide support for facilities service requests and maintenance calls.
Maintain and organize office supply stations, kitchen consumables and snack & beverage offerings, and ensure consistency and availability across all floors and between buildings.
Ensure the workplace is safe, well-maintained, and comfortable for employees.
Recommend process improvements to enhance efficiency and effectiveness.
Collaborate and communicate effectively with other STR sites.
Assist with scheduling and coordinating maintenance activities as needed.