Facilities Coordinator

Sun Health•Litchfield Park, AZ

About The Position

Facilities Coordinator - Join Our Big-Hearted Team Are you ready to make a meaningful impact in a vibrant, compassionate community? Join our vibrant team at La Loma Village in Litchfield Park, AZ, as a Facilities Coordinator. Your Mission: Ensure a safe, efficient, and welcoming environment for residents, staff, and visitors by supporting daily operations, managing vendor and project coordination, maintaining compliance with life safety standards, and providing exceptional customer service. Through teamwork, accountability, and attention to detail, this role upholds Sun Health's commitment to excellence while enhancing the overall quality of life within the community. Why Choose Us? Great Place to Work: Sun Health has been certified as a Great Place to Work in 2021, 2022, and 2023. National Recognition: We secured a top 10 spot on the Fortune Best Workplaces for Aging Services™ list in 2020 and 2021. Platinum Award Winner: Our dedication to health and safety earned us Platinum awards from the Healthy Arizona Worksites Program in 2019, 2020, and 2021.

Requirements

High School graduate or equivalent.
Possess current or has the ability to obtain a Level 1 Fingerprint Clearance Card is required.
Must possess strong keyboarding skills and be able to accurately type a minimum of 40 words per minute.
Proficient in Microsoft Office software with intermediate spreadsheet skills (Excel).

Nice To Haves

General building maintenance and or construction experience a plus.

Responsibilities

Prioritize and hold paramount the health, safety, and welfare of the residents and staff at all times.
Responsible for the Unit Turn refurbishment process which includes, scheduling, sequencing, and coordination of all vendor work per facilities standards. Includes punch walks and project closing efforts.
Responsible for the issuing, tracking, and reconciliation of purchase orders for the Facilities Department.
Assist with move-in requirements from future residents and the Design Coordinator, while upholding facility standards.
Assist Director of Facilities with day-to-day tasks required for maintaining the operations of the department.
Assist the Facilities Supervisor, HVAC and Maintenance Technician as needed.
Assist with the CMMS system related to work order flow, work order creating / closing practices, and timely completion of preventative maintenance tasks.
Prepare resident billings from chargeable work orders.
Using accounting software to code facility invoices; record expenses on spend down reports; reconcile monthly budgets.
Assist with monthly fire drills and disaster drills. This task to include scheduling, coordinating, conducting and documenting all fire and disaster drills.
Keep facilities related Life Safety policies, procedures, and workstation manuals updated.
Responds to resident inquires and concerns, ensuring a timely and customer service resolve.
Maintains electronic files in a complete and orderly manner in the digital document platform.
Maintains copies of all required life safety records and supporting documentation in accordance with Sun Health record retention policies for life safety binders.
Creates and maintains vendor folders and files while checking accuracy on completed paperwork submitted by vendors.
Assist with other projects and special assignments within the Facilities Department, and other departments as needed.
Make and receive facilities related phone calls to support the day-to-day operations of the department.
Assist and partake in the required facilities training.
Addresses scheduled and unscheduled visitors related to the Facilities Department resolving the situation or directs them to appropriate area or person.
Assist with proofreading and generating routine department correspondences.
Make recommendations for improvement or enhancement to job processes.
Work independently while understanding the necessity to communicate and coordinate work efforts with other departmental employees.
Assist Director to ensure the enforcement of Sun Health standards, PSPs and expectations for the designated buildings and community.
Put team success ahead of individual interests; contribute to teamwork by demonstrating a "will-do" attitude and by working cooperatively with others, including other departments.