Facilities Coordinator

JLL•Oklahoma City, OK

8d•Onsite

About The Position

As a Facilities Coordinator at JLL, you'll serve as the operational backbone of our Facilities Management team, ensuring seamless coordination across all aspects of facility operations. This role places you at the center of communication between Facilities Management, Engineering, service partners, vendors, and client stakeholders—empowering you to thrive as you manage work orders, track facility requests, and support the delivery of exceptional workplace experiences. You'll maintain the critical documentation, inspections, and operational activities that keep diverse and technically complex facilities running smoothly and safely. What sets JLL apart is our culture of collaboration, locally and across the globe, and in this position you'll experience that firsthand as you coordinate with multiple teams to resolve issues, track commitments through completion, and support continuous improvement initiatives. This is an opportunity to develop comprehensive facilities management expertise while contributing to environments where occupants can focus on doing their best work. We believe the most effective teams are built when everyone is empowered to thrive, and this role offers the organizational challenge and professional growth to help you build a rewarding career in facilities management.

Requirements

2+ years of experience in facilities management, property management, workplace services, or operations coordination
Strong organizational and follow-through skills with the ability to manage multiple priorities, track commitments, and escalate issues appropriately
Excellent communication and interpersonal abilities to coordinate effectively across Facilities, Engineering, vendors, service providers, and client stakeholders
Experience supporting vendor coordination, service quality monitoring, and maintaining accurate operational records and documentation
Commitment to safety protocols with ability to identify and escalate facility deficiencies, hazards, or operational risks to appropriate leadership

Nice To Haves

Associate's or Bachelor's degree in Facilities Management, Business Administration, Construction, Operations, or related field
Proficiency with CMMS platforms (Corrigo or similar work order management systems) and Microsoft Office Suite including Outlook, Excel, Word, PowerPoint, and Teams
Experience supporting large commercial, corporate, industrial, technology, laboratory, or similarly complex facility environments
Knowledge of preventive maintenance coordination, facility inspections, and compliance documentation requirements
Experience with invoice validation, purchase order processing, and administrative support for facility budgets and vendor expenses
Familiarity with emergency preparedness activities, safety inspections, and audit documentation processes

Responsibilities

Coordinate facility service requests and work orders through completion, serving as the primary coordination point between Facilities, Engineering, vendors, and client stakeholders
Administer CMMS platforms (including Corrigo) by creating, monitoring, updating, and tracking work orders while ensuring timely closure and accurate documentation
Support facility walkthroughs and inspections, documenting deficiencies, observations, and required corrective actions while tracking follow-up activities through resolution
Coordinate vendor and service provider activities including scheduling, site access, performance monitoring, and escalation of service deficiencies or quality concerns
Maintain operational documentation including work order trackers, inspection records, action-item logs, safety compliance materials, and meeting preparation
Process purchase requisitions, purchase orders, and invoices while validating that services have been completed and maintaining records supporting facility expenditures
Provide responsive support to building occupants and client stakeholders, communicating status updates and coordinating resolution of facility-related concerns while maintaining a customer-service approach