Facilities Coordinator

Snell & Wilmer Business Professional Openings • Phoenix, AZ

3d • Onsite

About The Position

We are seeking a reliable and service-oriented Facilities Coordinator to support the day-to-day operations of our Phoenix office. This role is responsible for ensuring a well-maintained, organized, and fully functional workplace environment. The ideal candidate is highly responsive, detail-oriented, and comfortable handling a mix of administrative and hands-on facilities tasks in a professional services setting.

Requirements

• 1 to 3 years of experience in facilities, office services, or administrative support
• Strong organizational skills and attention to detail
• Ability to manage multiple tasks and respond to requests in a timely manner
• Solid communication and customer service skills
• Ability to perform physical aspects of the role, including moving office equipment and setting up workspaces
• Ability to lift and carry up to 50 pounds on a regular basis

Nice To Haves

• Experience in a corporate or professional services environment
• Familiarity with work order or ticketing systems
• Basic understanding of office safety and ergonomics

Responsibilities

• Oversee procurement, inventory control, and distribution of office supplies firmwide, including standard and specialized materials (e.g., custom letterhead, envelopes, estate planning binders, stamps, and corporate seals)
• Coordinate supply needs for trial preparation, firm events, and satellite offices
• Respond to employee requests for supplies and basic ergonomic equipment
• Initiate and manage work orders across all facilities systems, including HVAC, electrical, plumbing, security, and janitorial services
• Serve as a liaison with building management, engineers, and third-party vendors to ensure timely resolution and service excellence
• Monitor and track facilities requests through completion, maintaining clear communication with stakeholders
• Prepare offices and workstations for new hires and departures, ensuring readiness and adherence to firm standards
• Maintain accurate employee rosters and support onboarding/offboarding processes in partnership with IT and firm leadership
• Assist with maintaining seating charts and space reconfigurations to support business needs
• Manage furniture installations, repairs, and reconfigurations, including workstations, seating, and ergonomic equipment
• Coordinate with vendors for larger projects and ensure proper assembly and placement
• Install and maintain office fixtures and wall hangings, including artwork, diplomas, and whiteboards, in alignment with firm standards
• Assist with key distribution and basic key tracking
• Support office safety efforts, including maintaining AED cabinets
• Provide light housekeeping support and assist with loading/unloading supplies or deliveries as needed

Benefits

• medical
• dental
• vision
• disability
• life insurance
• 401K/profit sharing
• paid holidays
• tuition reimbursement
• paid time off including vacation time, personal time, and sick time where appropriate

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed