Facilities Coordinator

3b3fa2b1-33d9-43d2-9463-85c5784c1520 • Charlotte, NC

1d • $22 - $28 • Onsite

About The Position

The Facilities Coordinator is a hands-on working lead on Anuvia’s Facilities team, reporting to the Facilities Supervisor. The role coordinates maintenance work orders, technicians, vendors, inspections, and projects across Anuvia locations, while also performing direct building repairs as needed. The Coordinator helps maintain safe, clean, welcoming, and operationally reliable spaces for clients and staff, and covers for the Facilities Supervisor during absences or coverage gaps. The position is full-time, hourly/non-exempt, on-site at Anuvia’s Main Campus in Charlotte, North Carolina, with a Monday–Friday day shift and rotating weekend on-call coverage. Compensation is a competitive hourly rate based on experience.

Requirements

• High school diploma or GED required.
• Minimum 3 years of hands-on building maintenance, facilities coordination, or related experience preferred.
• Valid North Carolina or South Carolina driver’s license required.
• Ability to read, interpret, and complete building blueprints, equipment manuals, SDS sheets, work orders, and vendor contracts.
• Clear verbal and written communication with technicians, staff, vendors, inspectors, and leadership.
• Basic math and measurement skills, including estimating square footage, materials, labor hours, and project costs.
• Ability to prioritize work based on safety, cost, and client impact and determine when to repair in-house or escalate to a supervisor or vendor.
• Knowledge of administrative and clerical procedures, including recordkeeping, scheduling, work-order documentation, and vendor correspondence.
• Intermediate Microsoft Office skills, including Outlook, Word, and Excel; general computer, printer, scanner, and copier use; ability to learn facilities-management software.
• Ability to bend, carry, climb, crawl, crouch, stoop, kneel, reach above shoulder, push, pull, and grip; regularly lift and carry up to 50 pounds and occasionally up to 75 pounds with assistance.
• Ability to stand and walk for extended periods, operate hand and power tools, ladders, and small equipment safely, and work under time pressure with changing priorities.
• Ability to work indoors and outdoors in all weather, with exposure to dust, fumes, cleaning agents, and typical maintenance materials; occasional work at heights with required fall protection.
• Rotating weekend on-call coverage and occasional after-hours response for facility emergencies.

Nice To Haves

• Trade school certification, HVAC/EPA license, or facilities management credentials.
• Previous experience coordinating maintenance technicians, outside vendors, or facility projects.
• HVAC, EPA, or electrical trade certifications.
• OSHA 10 or OSHA 30 certification.
• CPR / First Aid certification.
• Experience with web-based work-order or maintenance tracking systems.

Responsibilities

• Assign, track, document, and close work orders, preventive maintenance tasks, and corrective repairs across Anuvia locations.
• Coordinate maintenance technicians’ schedules, project assignments, and weekend on-call rotation; report work status and completion metrics to the Facilities Supervisor weekly.
• Inspect buildings, equipment, and grounds, identify problems, and perform direct repairs involving plumbing, carpentry, flooring, drywall, fixtures, painting, landscaping, and general building systems.
• Support heating, cooling, and plumbing systems and escalate issues requiring vendors.
• Assist with office furniture assembly, employee office setups, and internal moves.
• Coordinate vendors and service calls; schedule and oversee vendor visits; obtain competitive quotes, review scopes of work, verify completed work, and support payment approval.
• Support facility renovations, construction projects, and capital work.
• Maintain inventories of maintenance supplies, tools, safety equipment, and client-use consumables; track expenses, equipment logs, warranties, and vendor documents.
• Keep Safety Data Sheet (SDS) binders current and accessible and support budget tracking by recording receipts, work-order costs, and vendor invoices.
• Support fire and severe-weather drills and quarterly safety inspections; participate on the Health & Safety Committee and contribute to safety-training rollouts.
• Maintain facility security procedures, including key control, alarm systems, and access management; respond promptly to safety hazards.
• Step in for the Facilities Supervisor during vacations, meetings, or coverage gaps, and model quality workmanship, responsive service, communication, and accountability for Maintenance Technicians.
• Drive an Anuvia or personal vehicle between Anuvia locations in Charlotte and nearby areas.

Benefits

• Medical, dental, and vision coverage with low monthly premiums and no waiting period.
• Competitive paid time off policies.
• Company-provided short- and long-term disability insurance.
• 401(k) with a 7% employer contribution after the first year and immediate vesting.
• Education assistance for CRCR, Six Sigma, and other professional development.
• Career growth opportunities into UM leadership, provider relations, or revenue-cycle roles.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED