Facilities Coordinator

Bezos Earth Fund•Washington, DC

3h•$80,000 - $88,000•Onsite

About The Position

The Bezos Earth Fund is accelerating progress toward a more equitable, sustainable, and climate-resilient world. We're seeking a Facilities Coordinator to provide high level front-office support to the Bezos Earth Fund’s physical office. As a critical, externally facing team member, the coordinator will assist the operations and events teams in general office management tasks and support events taking place onsite.

Requirements

Excellent verbal communication skills
Excellent interpersonal and customer service skills
Understanding of administrative and clerical procedures and systems
Proficient with Microsoft Office Suite or related software
Ability to work a flexible schedule and/ or extended hours including evenings and weekends
High school diploma or equivalent required
2 years' experience performing vendor management or providing facilities support is also required
Regularly sits and stands throughout the workday, with frequent movement throughout the office
Bends, stoops, crouches, and reaches overhead when accessing storage, equipment, or signage
Pushes and pulls carts, furniture, and equipment during space reconfigurations and events
Extended periods of standing and walking required when supporting on-site events
Climbs stairs and ladders to navigate multi-floor facilities or access equipment
Must be able to lift and carry up to 35 pounds
Requires visual acuity to inspect spaces, read work orders, and monitor safety conditions
Requires adequate hearing to communicate with vendors and staff and respond to alarms or building systems
Requires sufficient fine motor dexterity to operate tools and handle keys, access cards, and small hardware

Nice To Haves

Administrative experience preferred

Responsibilities

Procurement of office and café supplies, and staff lunches
Curate a weekly lunch menu based on staff attendance, tailored to dietary requirements/restrictions
Execute the full setup and breakdown of a catered, buffet-style lunch service
Maintain office supply inventory through corporate Amazon Business account
Organize and stock snack and refreshment station, perform weekly snack and beverage inventory as needed
Serve as the primary point of contact for day-to-day vendor services
Direct vendors who are onsite for work, including Events
Input visitor and vendor information into building management system
Daily upkeep of reception, café, and small meeting areas
Receive and route mail and deliveries as needed
Track and report facility-related issues that require attention and liaise with property management office as needed
Assist events team in staging, staffing and breaking down onsite events, including moving furniture when necessary
Provide secondary reception area coverage
Greet visitors, confirm the purpose of their visit, and direct them to the appropriate location
Perform other duties as assigned