Facilities Coordinator

IonQ•Boston, MA

5h•$33 - $40•Onsite

About The Position

IonQ is seeking a Facilities Coordinator to join their Facilities Team. This role is crucial for supporting IonQ's mission to build the world's best quantum computers. The Facilities Coordinator will be responsible for day-to-day front desk administrative duties and will be part of a cross-functional team. The ideal candidate is a proactive team player with a "no job is too big or too small" attitude, contributing to a fast-paced, high-tech environment.

Requirements

3-5 years of proven experience as a receptionist or in a similar role.
Self-motivated with the ability to complete assignments with minimal supervision; must be able to work well both independently and with others.
Excellent organizational skills, problem solving skills and ability to efficiently multitask.
Attention to detail in maintaining logs, reporting documentation, and data entry.
Excellent interpersonal skills including the ability to communicate and collaborate effectively with all levels of personnel, executives, customers and external vendors in a positive manner.
Comfortable working in a fast-paced environment, with the ability to prioritize shifting business needs throughout the day.
Flexible and able to adapt to changing procedures, systems, and priorities.
Proficiency in Google Office, Microsoft Office Suite.

Nice To Haves

Associate’s/College degree; BS/BA in Business Administration or relevant field.
Experience in customer support.
Experience in a High Tech, fast-paced technical office environment.
Certified Notary Public in Massachusetts.

Responsibilities

Receive visitors at the front desk by greeting, welcoming, directing, ensuring compliance to visitor policies, and announcing them appropriately.
Coordinate and facilitate tours for visitors and new hires, including access, badging, and desk assignments.
Ensure office environment is tidy and presentable at all times.
Receive and prioritize facilities work orders including maintenance, supply, and EHS requests.
Provide end-user helpdesk administrative support as required.
Receive, sort and distribute daily mail/deliveries.
Answer, screen, and forward incoming phone calls and Facilities team emails.
Order supplies and keep inventory of stock items.
Initiate purchase orders as required.
Assist in maintaining office security by following access and safety procedures.
Maintain, update, and review facility documents. Point person for general administrative tasks such as mailing, shipping, maintaining office equipment, and errands; lifting heavy boxes, files or paper when needed, which may be up to 40 lbs; and handling time-sensitive/confidential material.
Other tasks as required by business needs.