Facilities Coordinator

PACT • Mississauga, ON

2d • Hybrid

About The Position

The Facilities Coordinator supports the day-to-day operations of both the project sites and head office. This role is responsible for coordinating administrative, logistical, and operational activities to ensure project teams have the resources, facilities, and support required to operate efficiently. The successful candidate will be highly organized, proactive, and comfortable working in a fast-paced construction environment. This is a hands-on role that requires flexibility, initiative, and a willingness to support a variety of operational needs across the project.

Requirements

• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong customer service and problem-solving skills.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and Teams.
• Ability to work independently, take initiative, and adapt to changing priorities.
• Detail-oriented with strong administrative and record-keeping abilities.
• Valid Class G driver's license and eligibility to obtain and maintain RAIC clearance.
• 3-5 years of experience in office coordination, administration, project support, facilities coordination, or a similar role.

Nice To Haves

• Experience supporting construction, engineering, infrastructure, or project-based environments is considered an asset.
• Post-secondary education in Business Administration, Office Administration, Project Administration, or a related field is considered an asset.

Responsibilities

• Coordinate daily operations between project sites, trailers, and the head office.
• Ensure project trailers and offices are organized, stocked, clean, and functioning properly.
• Order and track office supplies, equipment, furniture, and consumables as required.
• Coordinate deliveries, vendors, maintenance, cleaning services, and other site support activities.
• Support onboarding activities and workspace setup for new employees.
• Schedule meetings and provide general administrative support to project teams.
• Maintain inventories, records, and office documentation.
• Respond to operational requests and assist with resolving day-to-day issues.
• Support site logistics, special projects, and team events as required.
• Travel regularly between project locations and the head office to support operational needs.

Benefits

• Employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act.
• Inclusive and barrier free candidate experience and work environment.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree