R 3533 Facilities Booking Coordinator

Barnstable Public Schools•Barnstable, MA

About The Position

The Facilities Booking Coordinator works with Barnstable Public Schools administration, school staff, organizations, user groups, and the public to manage facility rentals across all Barnstable School facilities. The role oversees the rental process, including invoicing and receivables, coordinating staff and equipment, and supporting Facility Department communications. This is a year-round, full-time position working 40 hours per week. The position is evaluated annually, and salary is commensurate with experience.

Requirements

Bachelor’s degree or 2–3 years of administrative experience.
Proficient computer and database knowledge and experience.
Effective verbal and written communication skills.
Exceptional customer service and interpersonal skills.
Proven organizational, planning, and prioritizing skills, with consistent accuracy and thoroughness and timely work.
Demonstrated problem-solving skills.
Ability to hold confidential information in trust and strict confidence.

Responsibilities

Review facility rental applications and confirm liability insurance and other required documents.
Approve and process facility reservation permits, including invoicing and coordination of setup, schedules, and building logistics with Facilities and Custodial staff.
Communicate facility rental guidelines and procedures to user groups.
Maintain the facility and room database in the department’s event management software system.
Help ensure the department webpage is current and maintain the department landing page and FAQ resources for staff and the public.
Schedule and facilitate facility site walk-throughs when requested by user groups.
Collect facility rental fees and process revenue payover forms.
Schedule stadium lights for school and permitted events.
Assist with reviewing and updating facility rental policies and manuals.
Provide facility-use data reports as requested by the Director of Facilities.
Perform other duties and projects as assigned by the Director or Deputy Director of Facilities.