Facilities & Special Project Assistant

Southern Multifoods•Jacksonville, TX

About The Position

The Facilities and Special Project Assistant supports the Director of Facilities and Construction in coordinating construction and opening activities for new stores. The role includes soliciting, reviewing, and recommending contractor bids; obtaining permits; completing due diligence related to zoning, permitting, utilities, incentives, and equipment orders; and overseeing civil engineers and architects to help ensure projects are completed on time. The assistant also supports special projects such as pole-sign replacements, plumbing, concrete repairs, interior and exterior construction, and major HVAC repairs. The position researches and implements preventative maintenance schedules and develops ways to reduce maintenance and utility costs. It coordinates equipment purchases and delivery, supports new-store opening plans, leads special construction projects from inception to completion, and maintains warranty tracking for those projects. The role also develops utility cost-saving ideas and helps implement and train store locations on them. It is accountable for real estate project due diligence and special construction projects, while maintaining quality and cost efficiency and staying current on municipal ordinance and code changes. The role has no supervisory responsibilities. It involves frequent external contact with architects, engineers, contractors, equipment vendors, and regulatory authorities, as well as internal contact with the Director of Facilities and Construction, Vice President of Development and General Counsel, and President/CEO. The position makes decisions concerning equipment purchases, utility connections, cost-effective equipment longevity, contractors, and vendors, and may be exposed to corporate expansion plans and project and maintenance costs.

Requirements

High school diploma or equivalent.
Three to five years of related construction experience.
Proficiency with word processing and spreadsheet software.
Good coaching, negotiation, interpersonal, organizational, and analytical skills.
Ability to carry out duties and assignments independently.
Ability to interpret and respond to legal documents regarding construction and maintenance bids and specifications.

Nice To Haves

College education is preferred.

Responsibilities

Coordinate activities associated with construction and opening of new stores, including soliciting, reviewing, and recommending bids from general and independent contractors.
Obtain necessary permits and complete due diligence regarding zoning, permitting, utilities, incentives, and equipment orders.
Oversee civil engineers and architects to help ensure projects are completed on time.
Assist with special projects, including pole-sign replacements, plumbing projects, concrete repairs, interior and exterior construction, and major HVAC repairs.
Research and implement preventative maintenance schedules and identify ways to reduce maintenance costs and utility usage.
Ensure utilities are located at the property line and verify that zoning permits the planned drive-through by right.
Engage surveyors and geotechnical companies for each project.
Coordinate equipment purchases and ensure timely, cost-efficient delivery and installation.
Assist in developing, organizing, and executing plans for new store openings.
Lead special construction projects from inception to completion.
Maintain a warranty tracking system and ensure covered repairs are properly filed and paid.
Develop utility cost-saving ideas, implement them, and train each store location on them.
Keep current on municipal ordinance and code changes while assuring quality and maximizing cost efficiency.