Facilities and Safety Administrator

Lawley Insurance•Buffalo, NY

1d•Hybrid

About The Position

Lawley is seeking an experienced and proactive Facilities and Safety Administrator in Buffalo, NY. This position will be based in Buffalo, NY but will travel in support of offices across the growing footprint. This position plays a critical role in overseeing and optimizing facilities, safety and space planning across 17 branch locations in multiple states. This role is responsible for management of all building-related facility matters, managing vendor/landlord relationships, supporting workplace safety initiatives, conducting inspections, maintaining safety records, and ensuring compliance with all applicable regulations and company policies. The ideal candidate will have strong organizational and communication skills, experience in facilities coordination and workplace safety, and the ability to travel. This position comes with a full package – great benefits, competitive PTO/holiday schedule, and paid parking in downtown Buffalo!

Requirements

Minimum of 3 years of experience in facilities coordination/administration.
Ability to travel up to 20% in support of offices across the growing footprint.
Knowledge of Microsoft Office products, and experience navigating windows-based software.
Demonstrated problem solving abilities and a proactive mindset.
Incredible attention to detail and organizational skills.
Positive attitude, even in a fast-paced environment.
A passion to make associates and coworkers feel important and valued.
Capability to work quickly and efficiently.
Precise communication skills, even under time constraints.

Nice To Haves

Associate degree (A.A. or A.S.) preferred, or equivalent experience demonstrating the knowledge and skills necessary to perform the role.

Responsibilities

Oversee and optimize facilities, safety and space planning across 17 office locations in multiple states, ensuring a safe, compliant, and efficient environment that supports business operations and enhances the employee experience.
Awareness and management of all building-related facility matters such as maintenance schedules, coordinating repairs with vendors, overseeing equipment upkeep, ensuring facility compliance and safety, and responding to work orders in a timely manner.
Build and maintain relationships with landlords, property managers, and service providers to facilitate building operations, successfully resolve facility concerns, and support ongoing maintenance and improvement initiatives.
Maintain workplace safety compliance requirements, including required OSHA postings, reporting, safety notices, and emergency information across all company locations.
Coordinate workplace safety procedures, including fire drills, emergency preparedness planning, and safety investigations as required.
Oversee the administration, negotiation, and compliance of all landlord/tenant leases and lease agreements, partnering with legal counsel, landlords, and internal stakeholders to ensure favorable terms, regulatory compliance, and the effective operation of office facilities.
Administer parking programs across office locations, including space allocation and parking needs, records management, and communications with employees.
Coordinate visitor and vendor access to company facilities, including building access, check-in procedures, and adherence to organizational security requirements.
Maintenance and purchasing (where applicable) of inventory such as furniture and fixtures.
Collaborate with SR. HR leader and Business Continuity team to prioritize a safe and functional work environment for associates.
Expand and grow in your role when supporting miscellaneous duties as requested.

Benefits

Competitive salary and referral bonuses!
Expansive Benefits (Medical, Dental, Vision—and SO many more).
3 weeks of PTO (prorated based on start date) AND a generous holiday schedule – available 1st day!
Company 401K contribution received starting Day 1 (for participants 21+ years old).
Educational support, career development, and growth opportunities.
Job Security (we’ve never had a lay-off, even during the pandemic).
Flexibility, including hybrid schedules!
Business hours 8am-4:30pm.
Comfortable, family-oriented culture, with an emphasis on work life balance.
Unlimited Volunteer Time Off opportunities (so you can assist in serving our communities).
Fulfilling opportunities that align with your career path and our business needs.
Paid parking in downtown Buffalo!