Facilities and Materials Manager

Akina Pharmacy • Sterling, VA

7d • $115,000 - $135,000 • Onsite

About The Position

The Facilities and Materials Manager leads the warehouse, purchasing, receiving, inventory, and facilities functions to reliably support pharmacy operations. The role drives the performance of the Facilities and Materials Management team and is accountable for material availability, vendor and contract management, inventory and warehouse operations, and facility and equipment readiness. The Manager establishes priorities, allocates resources, monitors departmental performance, and provides direction and approval for significant vendor, facility, equipment, and process decisions.

This position requires strong leadership skills, operational judgment, data-driven decision-making, and the ability to maintain reliable, compliant operations in a fast-paced environment. The Manager sets materials and sourcing strategies, establishes supplier expectations, designs inventory controls and material-flow processes, and determines maintenance and service strategies for facilities, utilities, equipment, and warehouse infrastructure. The position also oversees departmental training and ensures team members complete required training and competencies.

Requirements

• At least 3 years of experience in materials management, purchasing, inventory, warehouse operations, facilities, or related operations, including at least 1 year of supervisory or management experience.
• Demonstrated experience managing people, priorities, workflows, and measurable operational outcomes.
• Working knowledge of purchasing, inventory control, receiving, warehousing, material flow, and supply continuity.
• Experience managing vendors, service providers, pricing, contracts, or service agreements.
• Working knowledge of preventive maintenance, facility services, equipment support, and vendor coordination.
• Proficiency with Microsoft Office and experience using inventory, warehouse, purchasing, maintenance, or similar operational systems.
• Strong leadership, organization, problem-solving, communication, prioritization, and data-driven decision-making skills.
• Fluent in spoken and written English.
• Ability to stand for extended periods, potentially up to 12 hours during a scheduled workday.
• Ability to lift and carry materials, supplies, and equipment weighing up to 50 pounds.
• Manual dexterity to handle medications, operate pharmacy equipment, and perform dispensing-related tasks accurately and efficiently.
• Ability to work in a fast-paced pharmacy environment while maintaining attention to detail, accuracy, and compliance with safety and quality standards.
• Ability to safely handle hazardous drugs while adhering to USP<800> requirements and using appropriate PPE.
• Ability to complete and maintain initial and ongoing qualifications in gowning and cleaning for sterile and nonsterile labs.

Nice To Haves

• Bachelor's degree in supply chain management, operations management, business administration, facilities management, or a related field.
• Experience in pharmacy, healthcare, regulated manufacturing, or another regulated environment.

Responsibilities

• Lead the team through clear direction, resourcing, delegation, coaching, accountability, and strategic thinking.
• Manage performance by clarifying responsibilities, metrics, and goals; communicating regularly; holding effective meetings; addressing issues; and recognizing positive behaviors.
• Oversee departmental training content and ensure employees complete required training and competencies by established deadlines.
• Set stocking and sourcing strategies, par levels, and safety-stock requirements for APIs, components, and supplies based on demand, lead time, cost, and supply risk.
• Review consumption, backorder, expiration, and spend trends, and direct changes to par levels, order quantities, sourcing, purchasing practices, and resourcing.
• Establish contingency plans for critical materials and significant supply interruptions.
• Set performance expectations and sourcing standards for suppliers and service providers supporting materials, facilities, equipment, and operational services.
• Evaluate vendor pricing, reliability, service levels, and risk, and determine when corrective action, renegotiation, replacement, or additional sourcing is needed.
• Approve contract and commercial decisions within established authority and partner with Quality & Regulatory Compliance on vendor qualification requirements.
• Design inventory controls and material-flow processes from receipt through storage, internal distribution, use, reconciliation, and disposition.
• Set requirements for traceability, FIFO/FEFO, storage conditions, warehouse layout, and space utilization.
• Use inventory accuracy, loss, and capacity data to identify recurring gaps, anticipate capacity and material-handling needs, and direct corrective improvements.
• Set maintenance and service strategies for facilities, utilities, equipment, and warehouse infrastructure based on criticality, reliability, compliance, operational readiness, business continuity, and cost.
• Prioritize facility improvements, major repairs, replacements, and infrastructure investments, and determine what proceeds and when.
• Approve and resource equipment qualification, validation, and certification activities coordinated by the Lead in partnership with Quality & Regulatory Compliance.

Benefits

• Two medical plan options with employer premium contributions up to 85%.
• Dental and vision coverage.
• Accident and hospital indemnity coverage.
• Company-paid long-term and short-term disability options, available after 30 days of employment.
• Generous paid time off.
• Six scheduled paid holidays.
• 401(k) plan with a Safe Harbor match up to 4%.
• Rewards and recognition program.
• Prescribed compounded medications at no cost to employees after 30 days of employment.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: No Education Listed