Property and Facilities Manager

Hunt Electric Corporation • Eagan, MN

3d • Hybrid

About The Position

The Facilities Manager coordinates planning, maintenance, improvement, construction, and day-to-day facilities activities across Evergreen Holdings Corporation’s owned and leased properties. The portfolio includes approximately 10 owned locations totaling approximately 1.6 million square feet and approximately 10 leased locations supporting multiple operating businesses. The role provides centralized visibility, organization, communication, and follow-through for property operations, capital projects, tenant improvements, construction activity, and facility-related needs.

This position serves as the primary internal coordinator among company leadership, operating companies, tenants, property management providers, general contractors, owners’ representatives, architects, engineers, vendors, landlords, and other stakeholders. It coordinates portfolio operations, projects, vendor performance, budgets, reporting, compliance, safety, and risk-management activities. The position is hybrid and includes approximately 30% travel among company locations and project sites.

Evergreen Holdings is an employee-owned holding company comprising Hunt Electric, Baer Manufacturing, Modular Power & Data (MPD), and SureTree Logistics. Its member companies operate independently while having access to shared capital, strategic expertise, relationships, and resources.

Requirements

• Five or more years of progressively responsible experience in facilities management, commercial property management, construction project coordination, real estate operations, or a related field.
• Experience coordinating multiple facilities or commercial properties, capital projects, tenant improvements, renovations, or construction activities.
• Experience working with property managers, general contractors, architects, engineers, vendors, landlords, and internal business stakeholders.
• Familiarity with commercial building systems, preventive maintenance, construction processes, project budgeting, contract administration, and vendor management.
• Ability to read and interpret construction drawings, project schedules, scopes of work, proposals, contracts, budgets, and change orders.
• Strong organizational and project-management skills, including the ability to manage multiple priorities, locations, stakeholders, and deadlines.
• Strong written and verbal communication skills.
• Demonstrated ability to work effectively with executive leadership, operating company leaders, external service providers, and project teams.
• Proficiency with Microsoft Office applications, particularly Excel, Word, Outlook, and PowerPoint.
• Ability to travel regularly among company locations and project sites.

Nice To Haves

• Bachelor’s degree in facilities management, construction management, business administration, engineering, real estate, or a related field; equivalent relevant experience will be considered.
• Experience with facilities, property management, construction management, or project-management systems.

Responsibilities

• Coordinate facilities activities across all owned and leased locations and maintain current portfolio records covering properties, occupancy, contacts, leases, building systems, service providers, warranties, maintenance requirements, and active projects.
• Develop and maintain facilities standards, processes, documentation, and reporting; serve as the primary point of contact for operating company leaders on facilities needs, property issues, maintenance priorities, and planned improvements.
• Coordinate with property management providers, monitor facility condition and operational readiness, and coordinate inspections, preventive maintenance, deferred maintenance planning, repairs, and facility-related lease obligations.
• Coordinate construction, renovation, expansion, tenant improvement, and capital improvement projects, including project initiation, scope, schedules, budgets, approvals, procurement, meetings, and closeout.
• Serve as the internal liaison among company stakeholders, property managers, general contractors, owners’ representatives, architects, engineers, consultants, and vendors; support decisions about engaging owners’ representatives for complex projects.
• Track project milestones, budgets, commitments, change orders, risks, decisions, and action items; facilitate communication and alignment among business leaders, finance, operations, and project teams.
• Coordinate review of construction proposals, bid packages, scopes of work, invoices, pay applications, change orders, and closeout materials; maintain project records such as plans, permits, contracts, warranties, drawings, as-builts, and owner manuals.
• Support project handoff from construction teams to property management and facilities operations teams.
• Manage day-to-day coordination with property management providers and other property, construction, maintenance, and specialty vendors; establish expectations for service, communication, reporting, escalation, scheduling, and accountability.
• Coordinate vendor performance reviews and assist with vendor selection, requests for proposals, competitive bids, contract review, and renewals; verify vendor and contractor insurance, licensing, safety, and site-access requirements.
• Coordinate emergency-response vendors and support facilities-related business continuity planning.
• Assist with annual facilities operating and capital budgets; track operating expenses, capital expenditures, project budgets, commitments, invoices, and forecasts.
• Review invoices, pay applications, change orders, and vendor charges for completeness, accuracy, and consistency with approved scopes and budgets.
• Report to executive leadership on portfolio condition, project status, capital spending, budget variances, maintenance priorities, and material risks; identify opportunities to improve cost control, efficiency, energy use, maintenance planning, and vendor performance.
• Support long-range capital planning by identifying and prioritizing major repairs, replacements, renovations, and infrastructure needs.
• Coordinate support for applicable building, fire, life-safety, accessibility, environmental, and occupancy requirements; track compliance issues and corrective actions.
• Support insurance inspections, loss-control recommendations, claims documentation, and risk mitigation; coordinate records and follow-up for permits, inspections, maintenance logs, emergency systems, and required testing.
• Promote safe work practices for employees, tenants, contractors, and visitors at company facilities.

Benefits

• Medical, dental, and vision insurance premiums are 100% employer-paid for the employee and family, with a cash benefit for opting out.
• 401(k) match.
• Profit sharing.
• Employee Stock Ownership Plan (ESOP).
• Annual discretionary bonus based on company performance and individual contributions.
• Three or more weeks of paid time off to start.
• Paid holidays and sick time.
• Flexible hybrid schedules for many positions.
• Internal learning and development.
• Employee Resource Groups.
• Family-friendly work events.
• Community volunteering.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level