Property and Facilities Manager

Hunt Electric • Eagan, MN

6d • $92,160 - $128,000 • Hybrid

About The Position

The Facilities Manager coordinates planning, maintenance, improvement, construction, and day-to-day facilities activities across Evergreen Holdings Corporation’s portfolio of approximately 10 owned locations totaling approximately 1.6 million square feet and approximately 10 leased locations. The properties support multiple operating businesses within a holding company of approximately $1.3 billion in annual scale. The role provides centralized visibility, organization, communication, and follow-through for property operations, capital projects, tenant improvements, construction activity, and facility-related needs.

The position is the primary internal coordinator among company leadership, operating companies, tenants, property management providers, general contractors, owners’ representatives, architects, engineers, vendors, landlords, and other stakeholders. Responsibilities span portfolio and property management, construction and capital projects, vendor coordination, budgeting and reporting, compliance, safety, and risk management.

The position is hybrid and includes approximately 30% travel. Evergreen Holdings is employee-owned and comprises independently operated member companies, including Hunt Electric, Baer Manufacturing, Modular Power & Data (MPD), and SureTree Logistics.

Requirements

• Five or more years of progressively responsible experience in facilities management, commercial property management, construction project coordination, real estate operations, or a related field.
• Experience coordinating multiple facilities or commercial properties, capital projects, tenant improvements, renovations, or construction activities.
• Experience working with property managers, general contractors, architects, engineers, vendors, landlords, and internal business stakeholders.
• Familiarity with commercial building systems, preventive maintenance, construction processes, project budgeting, contract administration, and vendor management.
• Ability to read and interpret construction drawings, project schedules, scopes of work, proposals, contracts, budgets, and change orders.
• Strong organizational and project-management skills, including the ability to manage multiple priorities, locations, stakeholders, and deadlines.
• Strong written and verbal communication skills.
• Ability to work effectively with executive leadership, operating company leaders, external service providers, and project teams.
• Proficiency with Microsoft Office applications, particularly Excel, Word, Outlook, and PowerPoint.
• Ability to travel regularly among company locations and project sites.

Nice To Haves

• Bachelor’s degree in facilities management, construction management, business administration, engineering, real estate, or a related field; equivalent relevant experience will be considered.
• Experience with facilities, property management, construction management, or project-management systems.

Responsibilities

• Coordinate facilities activities across all owned and leased locations and maintain current records of properties, occupancy, contacts, leases, building systems, service providers, warranties, maintenance requirements, and active projects.
• Develop and maintain facilities standards, processes, documentation, and reporting; serve as the primary point of contact for operating company leaders on facilities needs and property issues.
• Coordinate with property management providers and monitor facility condition, functionality, appearance, safety, and operational readiness.
• Coordinate building inspections, preventive maintenance, deferred maintenance planning, repairs, and lease-related facility matters.
• Coordinate construction, renovation, expansion, tenant improvement, and capital improvement projects across the portfolio.
• Act as the internal liaison among company stakeholders, property management providers, contractors, owners’ representatives, architects, engineers, consultants, and vendors.
• Coordinate project initiation, scope, schedules, budgets, approvals, procurement, meetings, and closeout; track status, milestones, costs, change orders, risks, decisions, and action items.
• Review construction proposals, bid packages, scopes of work, invoices, pay applications, change orders, and project closeout materials.
• Maintain organized project records, including plans, permits, contracts, warranties, drawings, as-built documentation, and owner manuals; support handoff to property management and facilities teams.
• Manage day-to-day coordination with property management providers and other property, construction, maintenance, and specialty vendors; establish expectations for service, communication, reporting, escalation, scheduling, and accountability.
• Coordinate vendor performance reviews and assist with vendor selection, requests for proposals, competitive bids, contract review, and renewals.
• Verify vendor and contractor insurance, licensing, safety, and site-access requirements; coordinate emergency response vendors and support facilities-related business continuity planning.
• Assist with annual facilities operating and capital budgets; track operating expenses, capital expenditures, project budgets, commitments, invoices, and forecasted costs.
• Review invoices, pay applications, change orders, and vendor charges for completeness, accuracy, and alignment with approved scopes and budgets.
• Report to executive leadership on portfolio condition, project status, capital spending, budget variances, maintenance priorities, and material risks.
• Identify opportunities to improve cost control, operational efficiency, energy use, maintenance planning, and vendor performance; support long-range capital planning.
• Coordinate support for building, fire, life-safety, accessibility, environmental, and occupancy requirements, corrective actions, inspections, permits, maintenance logs, emergency systems, and required testing.
• Support insurance inspections, loss-control recommendations, claims documentation, and risk mitigation; promote safe work practices for employees, tenants, contractors, and visitors.

Benefits

• Medical, dental, and vision insurance premiums are 100% employer-paid for the employee and family; a cash benefit is available for opting out.
• 401(k) match, profit sharing, and an employee stock ownership plan (ESOP).
• Annual discretionary bonus based on company performance and individual contributions.
• Three or more weeks of paid time off to start, paid holidays, and sick time.
• Flexible hybrid schedules for many positions.
• Internal learning and development.
• Employee Resource Groups.
• Family-friendly work events and community volunteering.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed