Facilities and Corporate Services Specialist

Conner Strong & Buckelew•Camden, NJ

1d•$25 - $30•Hybrid

About The Position

Provides professional customer service support to include facilities, corporate catering, and TRIAD1828. Supports the Facilities Corporate Catering Events Manager with departmental tasks as needed. Upholds the policies and procedures of the department; and supports the company’s infrastructure that reinforces and enhances the brand.

Requirements

Demonstrated professional and courteous demeanor
Excellent customer service, interpersonal, organizational, verbal and written communication skills
Proficient in Word, Excel, and Outlook; working knowledge of Visio a plus
Ability to work well independently as well as in a group setting
Flexibility with working hours between 7:30 am and 6:00 pm (may be later pending event end time)
Ability to pick up/stack/relocate 20 pound boxes
Must be authorized to work in the United States on a full-time basis without Company sponsorship.

Nice To Haves

working knowledge of Visio a plus

Responsibilities

Ability to multi-task, prioritize task/events, work with deadlines while maintaining time management
Assist with coordinating catering requests for all locations
Prepares and distributes weekly Meeting/Catering schedule and all related communications
Review new and/or revised catering request and update weekly schedule as needed including non-catering meetings
Maintain in-house corporate catering inventories, i.e., stocking/ordering of beverages, snacks and special orders
Maintain and inventory of special event items, i.e., china, wine glasses, linens, decorative table scape, up lighting etc.
Ensure all conference rooms are clean and appropriately setup to receive meeting host and attendees
Assist with coordinating day porters’ daily schedule, i.e., meeting set-up/clean-up process
Ability to be flexible hours to provide support for special events during and after office hours as needed
Reconciliation of credit card purchases for catering/facilities
Using Microsoft Visio diagramming software creates and/or revises all location floor plans
Supports the Facilities Corporate Catering Events Manager with office relocations and employee moves
Assist with processing CSInsider Facilities ticket requests for building related issues
Prepares and distributes internal email communications regarding cleaning announcements
Responsible for contacting IT with upcoming meeting and/or event setup requirements
Ownership of providing parking for large meetings/events. Creation of guest parking passes/working with building contact to secure parking passes for adjacent parking lots
Gain a proficient level of knowledge of the Lutron system, allowing for changes and adjustments when necessary
Maintains corporate event signage
Responsible for communicating with new hire supervisor/managers for office/workstation assignment, creating/installation of new hire nameplate