Facilities Analyst
About The Position
Golub Capital seeks to hire a motivated individual with facilities experience and / or interest in supporting our Chicago or New York office. The ideal candidate must be flexible with the ability to multi-task, make decisions in a fast-paced environment and be willing to pitch in wherever needed. The primary focus of the position is to assist the Facilities Team with handling day-to-day operations and maintenance of the office to ensure that all needs are met for onsite employees. The position offers significant visibility and impact, requiring a highly motivated, professionally mature and discreet individual. The hours for this position are 8:30 AM – 5:30 PM but the individual must be flexible on hours as required for this role. The position requires the candidate to be available by cell phone during non-working hours including weekends as needed.
Requirements
- Bachelor’s degree required
- A minimum of 2 years of corporate office experience; facilities or project management experience is preferred
- Strong Microsoft Office skills, familiarity with SharePoint and CRM program a plus
- Excellent verbal and written communication skills
- Strong organizational skills
- Thorough, meticulous and highly accurate
- Strong relationship building skills and possesses a helpful attitude
- Ability to maintain confidentiality in all aspects of job responsibilities
- Strong work ethic
- Must be flexible about hours and available after hours on work provided cell phone
- Must have the ability to work from 8:30 AM – 5:30 PM
- Proactive problem-solving approach
- A “no task is too small” attitude
- Ability to manage changing demands in fast-paced environment with strong multi-tasking skills
- Enthusiastic about working in office and creating a Gold Standard hybrid work culture
Nice To Haves
- facilities or project management experience is preferred
- familiarity with SharePoint and CRM program a plus
Responsibilities
- Logging and responding to all service issues reported to the Facilities Team
- Placing service tickets / calls to vendors and building engineers for repairs and maintenance assistance
- Coordinating and monitoring on site vendors such as HVAC and building engineers
- Assisting with invoice processing and tracking
- Performing daily walkthroughs to identify maintenance issues and taking steps to remedy
- Handling the Facilities maintenance calendar to track all maintenance visits
- Maintaining the Firm’s AED, first aid and fire life safety training program with assistance from property management
- Conducting new hire orientation and giving tours to new hires
- Collecting / logging all Certificate of Insurances (COIs) for vendors and following up on expired COIs to ensure proper coverage
- Monitoring after-hours vendor work on an as needed basis
- Ad-hoc projects as assigned
Benefits
- 401(k) eligibility
- various paid time off benefits such as vacation, sick time and parental leave
- full range of medical, financial and/or other benefits
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
