Facilities Analyst

Golub Capital•New York, NY

6d•$65,000 - $90,000•Hybrid

About The Position

Golub Capital seeks to hire a motivated individual with facilities experience and / or interest in supporting our Chicago or New York office. The ideal candidate must be flexible with the ability to multi-task, make decisions in a fast-paced environment and be willing to pitch in wherever needed. The primary focus of the position is to assist the Facilities Team with handling day-to-day operations and maintenance of the office to ensure that all needs are met for onsite employees. The position offers significant visibility and impact, requiring a highly motivated, professionally mature and discreet individual. The hours for this position are 8:30 AM – 5:30 PM but the individual must be flexible on hours as required for this role. The position requires the candidate to be available by cell phone during non-working hours including weekends as needed.

Requirements

Bachelor’s degree required
A minimum of 2 years of corporate office experience
Strong Microsoft Office skills
Excellent verbal and written communication skills
Strong organizational skills
Thorough, meticulous and highly accurate
Strong relationship building skills and possesses a helpful attitude
Ability to maintain confidentiality in all aspects of job responsibilities
Strong work ethic
Must be flexible about hours and available after hours on work provided cell phone
Must have the ability to work from 8:30 AM – 5:30 PM
Proactive problem-solving approach
A “no task is too small” attitude
Ability to manage changing demands in fast-paced environment with strong multi-tasking skills
Enthusiastic about working in office and creating a Gold Standard hybrid work culture

Nice To Haves

facilities or project management experience is preferred
familiarity with SharePoint and CRM program a plus

Responsibilities

Logging and responding to all service issues reported to the Facilities Team
Placing service tickets / calls to vendors and building engineers for repairs and maintenance assistance
Coordinating and monitoring on site vendors such as HVAC and building engineers
Assisting with invoice processing and tracking
Performing daily walkthroughs to identify maintenance issues and taking steps to remedy
Handling the Facilities maintenance calendar to track all maintenance visits
Maintaining the Firm’s AED, first aid and fire life safety training program with assistance from property management
Conducting new hire orientation and giving tours to new hires
Collecting / logging all Certificate of Insurances (COIs) for vendors and following up on expired COIs to ensure proper coverage
Monitoring after-hours vendor work on an as needed basis
Ad-hoc projects as assigned