Facilities Administrator

Broadstreet Properties LTD•Edmonton, AB

5d•CA$47,200 - CA$59,000•Onsite

About The Position

As the Facilities Administrator, you will support the Maintenance team by reviewing work orders completed by on-site maintenance technicians. You will use tracking software to review closed work orders for completeness and accuracy, communicate with maintenance technicians to clarify notes, post charges for tenant-caused damages, and initiate Planned Preventative Maintenance (PPM) work. This role has a strong ability to prioritize and manage the monthly workload, and to support and coach colleagues when needed.

Requirements

Experience in an administrative role
Ability to work well under pressure in a changing environment
Strong attention to detail and multi-tasking skills
Professional verbal and written communication skills
Effective teamwork and interpersonal skills
Advanced level of proficiency with MS Office Suite and data entering

Nice To Haves

Post secondary education in business administration or related field an asset
Working knowledge of facilities equipment and maintenance requirements an asset

Responsibilities

Audit closed work orders for completeness and accuracy
Prioritize move-out work orders and damage charges at month-end
Communicate with Maintenance Technicians to clarify notes, materials, and labour
Provide feedback on deficiencies within work orders
Document interactions in the appropriate software
Post Planned Preventative Maintenance (PPM) work orders on a regular basis according to monthly/quarterly/semi-annual schedules
Support special projects as requested, such as tender package coordination
Assist with other administrative duties as needed
Identify process improvements that lead to cost savings opportunities