Facilities Administrator

Ameristar Casino Resort Spa Black Hawk • Black Hawk, CO

22h • $68,000 - $75,000 • Onsite

About The Position

Ameristar Casino Resort Spa is seeking a Facilities Administrator to provide administrative support for the day-to-day operations of the Facilities Department. This role involves coordinating various aspects of facilities management, including service orders, preventive maintenance, project coordination, purchasing, vendor management, budgeting, and compliance. The Facilities Administrator will play a key role in ensuring the smooth operation and efficient management of the department's resources and projects.

Requirements

• High school diploma or equivalent required.
• Three years of administrative, project coordination, facilities, hospitality, construction, purchasing, or related experience preferred.
• Experience coordinating projects, purchasing, inventory, vendors, contractors, budgets, and departmental administrative functions preferred.
• Knowledge of Facilities operations, maintenance activities, inventory management, purchasing processes, project coordination, and vendor/contractor management preferred.
• Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, Access, and Outlook.
• Ability to learn and effectively use Facilities databases, work order/CMMS systems, asset management systems, and other departmental software.
• Strong organizational and time-management skills with the ability to prioritize multiple projects, tasks, deadlines, and competing priorities.
• Strong attention to detail and ability to maintain accurate records, documentation, reports, and financial information.
• Ability to coordinate schedules, purchasing activities, inventory, preventive maintenance assignments, vendors, contractors, and project deliverables.
• Ability to communicate effectively and professionally with Team Members, Guests, vendors, contractors, and leadership.
• Ability to identify and communicate issues, delays, resource needs, and other project or operational concerns.
• Ability to work independently while also collaborating effectively with cross-functional teams and building consensus when appropriate.
• Ability to maintain confidentiality and handle sensitive departmental, financial, vendor, and Team Member information professionally.
• Ability to provide superior Guest service and maintain professional relationships with internal and external stakeholders.
• Ability to understand and follow applicable regulatory, safety, compliance, and departmental requirements.
• Valid driver’s license.
• Ability to obtain and maintain a Colorado gaming license as required.
• Must be 18 or older for all positions.

Nice To Haves

• Associate’s or Bachelor’s degree in Business Administration, Facilities Management, Project Management, or a related field preferred.
• Experience in gaming, hospitality, facilities, construction, or a related environment desirable.
• Experience with Microsoft Project or similar project management software preferred.

Responsibilities

• Coordinate and provide administrative support for the day-to-day operations of the Facilities Department.
• Maintain service orders, work orders, preventive maintenance assignments, asset records, departmental files, and other Facilities databases and documentation.
• Develop and maintain reports, SOPs, training guides, schedules, and other departmental resources.
• Coordinate training, certifications, inspections, licensing, and regulatory documentation.
• Support departmental meetings, schedules, communications, and other administrative activities.
• Coordinate Facilities projects and capital projects from initial planning through completion, including schedules, documentation, purchasing, materials, vendors, and project communications.
• Track project milestones, deadlines, deliverables, purchases, expenses, maintenance requirements, and other project activities.
• Coordinate meetings, site visits, deliveries, and communication with internal departments, end users, vendors, and contractors.
• Maintain project records and provide updates regarding project status, issues, delays, resources, and completion.
• Support the evaluation and documentation of project outcomes, savings, and efficiencies.
• Coordinate purchasing activities, including quotes, purchase requests, purchase orders, deliveries, invoices, and expense tracking.
• Order and track materials, supplies, tools, parts, and FF&E while maintaining appropriate inventory levels and records.
• Assist with parts sourcing, tool crib management, asset management, and inventory controls.
• Coordinate vendors and contractors, including scheduling, contract administration, deliveries, site visits, and fulfillment of services.
• Maintain vendor, contract, purchasing, and related departmental records.
• Assist with annual budget preparation, capital project budgeting, financial tracking, invoice processing, and reconciliation of departmental expenses.
• Maintain documentation related to inspections and certifications for equipment and facilities, including boilers, chillers, elevators, pools, and spas.
• Support regulatory compliance, green initiatives, rebates, and other departmental programs.
• Communicate professionally with Team Members, Guests, vendors, contractors, and other stakeholders while maintaining confidentiality and providing superior service.
• Perform other duties as assigned.

Benefits

• Health Benefits Insurance package effective Day 1: Medical, Dental, Vision, Life, and Short-Term Disability for FT team members
• Discounted Casino bus tickets
• Discounted RTD EcoPass
• Hot meal served by the Leadership Team once a month
• 20% discount for Starbucks, Ara Spa, and all food outlets
• 100% Colorado Gaming License reimbursement after 90 days of employment
• Hotel discounts available at all 43 PENN properties, plus discounts on goods and services
• Education reimbursement program and Annual Scholarship Program
• Career development opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED