Facilities Administrative Support Technician I

Los Rios Community College District•Sacramento, CA

About The Position

Under moderate oversight, performs a variety of moderate complexity clerical duties including aspects of scheduling, work order authorization, tracking of labor and materials, and operational recordkeeping. This role involves receiving calls and tickets from Los Rios campuses through a district-wide work order tracking system for emergency or maintenance repairs, dispatching employees, and checking or computing labor and material costs. The position also involves entering data into a computer system for tracking purposes, ordering supplies, preparing reports, and operating office machines. Additionally, the role requires developing a district-wide mail carrier schedule, typing correspondence, using various computer office software, assisting new employees with online training, computing vendor estimates, and communicating with supervisors and campus operations regarding budget strings. A key responsibility is the general upkeep of the district-wide tracking system for repairs, including issuing tickets, communicating with campuses, cleaning up open tickets, and closing out work orders. The role also involves maintaining open communication with Los Rios Campus Operations and Police Dispatch offices, preparing employee time sheets and absence reports, processing overtime and compensatory time off forms, and working with the District Office Payroll and Benefits departments. Furthermore, the position communicates projects between Planners and Maintenance Supervisors, receives and tracks employee trainings, manages the Facilities Management on-line calendar, and reports employee time off. The role also includes issuing gas cards and tracking monthly fuel usage for Accounts Payable. Perform related duties as assigned.

Requirements

Three years of responsible accounting or general clerical experience, of which includes responsibility in purchasing and/or payroll.
Have an equity-minded focus, responsiveness, and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, including those with physical or learning disabilities as it relates to differences in learning styles; and successfully foster and support an inclusive educational and employment environment.
Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa.
Only information listed on the application and transcripts ( if requested ) will be used to verify Minimum Qualifications.
Applications stating see other documents e.g. “see resume” or “see transcripts” will be disqualified.
Applications missing any required documentation will be disqualified.

Nice To Haves

One year of experience working at the level of a Clerk III in the Los Rios Community College District, of which includes responsibility for maintaining payroll records and/or processing purchase orders.

Responsibilities

Receive calls/tickets from Los Rios campuses through a district wide work order tracking system for emergency or maintenance repairs and refers to appropriate personnel by dispatching employees after determining level of need.
Distribute work orders to appropriate supervisors and maintenance personnel.
Check or compute and records labor and material costs on work orders.
Enter work order data, inventories, schedules, and cost information in a computer for tracking purposes.
Order maintenance and operational supplies.
Compute, record, and proofread data and information, such as records or reports.
Copy, sort, and file records of office activities, business transactions, etc.
Greet and direct people at front desk, answer telephone, respond to requests and delivers messages.
Answer inquiries requiring knowledge of department services and procedures.
Develop district-wide mail carrier schedule.
Type letters, memoranda and other correspondence as required.
Operate office machines, such as computers, copier, fax, and shredder.
Use a variety of computer office software district wide programs to perform the required tasks including databases, spreadsheets and email.
Help new employees complete online training.
Compute estimates from vendors and communicates with supervisors, leads, and campus operations to receive/enter budget strings on campus funded work orders.
Responsible for general upkeep of district wide tracking system for repairs, including providing budget strings, issuing tickets, communicating with campus, clean up open tickets, and closing out work orders.
Have open communications with all Los Rios Campus Operations and Police Dispatch offices.
Prepare employee time sheets and absence reports checking for accuracy and fund encumbrance before submitting to Payroll and Benefits departments.
Prepare overtime, compensatory time off (CTO), temporary employee, and shift differential forms and time sheets.
Work with and have open communication with District Office Payroll and Benefits departments.
Communicate projects between the Planners and Maintenance Supervisors through entering project work orders and receiving plan review comments.
Receive and track/input employee trainings and seminars.
Responsible for the Facilities Management on-line calendar, reporting employee time off.
Issue gas cards to employees and track monthly fuel usage for District Office Accounts Payable department.
Perform related duties as assigned.